As remote work and virtual meetings continue to shape the modern business landscape, having some of the best Zoom productivity tools by your side can significantly boost overall productivity and collaboration. These Zoom apps cater to the diverse needs of remote teams, making them a must-have.
But what exactly are these Zoom productivity apps do, and how can they work?
This article delves deeper into this topic as we comprehensively cover:
- What these tools are;
- Top Zoom productivity tools to get;
- Factors to consider when choosing the best Zoom apps.
Understanding Zoom Productivity Tools
Zoom has been a game-changer in the online meeting landscape, enabling people from all over the world to hop onto the same conversations. However, while it is one of the best meeting apps, its functionality can be further enhanced by integrating with various third-party productivity tools.
These integrations bring additional features and capabilities to Zoom, enabling teams to streamline workflows, boost efficiency, and foster seamless collaboration.
What Are Zoom Productivity Tools?
Zoom productivity tools are external software applications or platforms that can integrate with Zoom, extending its functionalities and providing complementary features.
These tools bridge the gap between Zoom’s video conferencing capabilities and other essential aspects of remote work, such as task management, communication, document sharing, and more.
By seamlessly connecting these tools with Zoom, teams can consolidate their workflow, reduce manual tasks, and create a more integrated and efficient virtual workspace.
Why Should You Consider Zoom Productivity Apps?
There are many reasons why integrating these tools with your Zoom can foster a more collaborative environment with enhanced communication.
However, different teams or individuals have varied needs. This is why there is a plethora of Zoom productivity apps that you can choose depending on your unique needs.
Here are some of the reasons getting such tools is worth it:
- Enhanced collaboration;
- Streamlined workflows;
- Centralized information;
- Improved productivity;
- Efficient communication;
- Seamless document sharing;
- Task tracking and accountability, and more.
10 Best Zoom Productivity Tools
Without further ado, let’s jump right in and explore the top must-have Zoom productivity tools of 2023.
Krisp: Best for Noise Cancelation
Krisp is one of the best apps to reduce background noise. This powerful noise-cancellation tool significantly improves sound clarity during Zoom meetings.
By integrating Krisp with Zoom, background noise such as barking dogs, loud construction, or noisy cafes is effectively suppressed, providing a distraction-free meeting experience for all participants.
With Krisp’s noise-cancelation feature, remote teams can communicate more clearly, ensuring that important discussions and ideas are not lost amidst environmental distractions.
Google Drive: Best for Document Sharing
Google Drive integration with Zoom facilitates seamless document sharing and collaboration during meetings.
The integration allows users to easily share files, documents, and presentations from Google Drive directly within the Zoom interface.
Real-time collaboration on files during Zoom meetings ensures that participants stay on the same page and work efficiently.
Google Calendar: Best for Seamless Scheduling
Google Calendar’s integration with Zoom offers a streamlined approach to scheduling meetings. By combining the two platforms, users can effortlessly schedule Zoom meetings directly from Google Calendar, reducing the hassle of coordinating meeting times.
The integration ensures that meeting invitations and reminders are automatically sent to participants, minimizing scheduling conflicts and improving attendance rates, eventually boosting Zoom etiquette.
With a centralized view of all upcoming meetings, Google Calendar integration empowers users to plan their day efficiently and stay organized.
Zapier: Best for Automated Workflows
Zapier is a powerful automation tool that connects Zoom with numerous other apps and services.
By integrating Zapier with Zoom, users can create customized automated workflows, or “Zaps,” that trigger specific actions based on predefined events. This integration allows for tasks like saving Zoom meeting recordings to cloud storage, adding new Zoom meeting attendees to a mailing list, or generating tasks in project management apps after Zoom meetings.
The versatility of Zapier integration simplifies repetitive tasks, increases productivity, and optimizes the remote work process.
Krisp: Best for AI Meeting Transcriptions and Summaries
Krisp stands out as one of the best tools for AI meeting transcriptions in Zoom meetings. Its AI Meeting Assistant offers unmatched meeting transcription capabilities, providing accurate verbatim transcriptions without requiring lengthy integration procedures.
As the world’s first true bot-free meeting transcription service, Krisp effectively transcribes Zoom meetings word by word, with minimal room for error.
Moreover, Krisp utilizes AI through its automatic Note-taker to condense discussions based on the transcription, creating effective meeting summaries that highlight key discussions, decisions, and action points.
The seamless integration with Zoom empowers teams to effortlessly generate detailed meeting transcriptions and concise summaries, optimizing information retention and post-meeting follow-ups.
Try Krisp for free today and take your Zoom meetings to new heights.
Slack: Best for Enhanced Communication
Integrating Slack with Zoom elevates team communication and collaboration. The integration ensures that Zoom meeting notifications are shared in designated Slack channels, keeping team members informed about upcoming meetings without the need to check separate calendars.
Access to meeting links, recordings, and Zoom meeting notes directly from Slack facilitates a seamless transition from chat discussions to virtual meetings.
By bridging real-time communication with virtual meetings, Slack integration enhances the overall remote work experience.
Miro: Best for Collaborative Whiteboarding
Miro’s integration with Zoom brings virtual whiteboarding and brainstorming capabilities to Zoom meetings.
This integration enhances creativity and collaboration during virtual sessions, allowing participants to co-create diagrams, mind maps, and visual content in real-time.
Miro’s dynamic whiteboard interface within Zoom fosters interactive discussions and idea sharing, making it an ideal tool for engaging and productive virtual brainstorming sessions.
Kahoot!: Best for Interactive Engagement
Kahoot! integration with Zoom adds a layer of interactive fun to virtual meetings, webinars, and training sessions.
Incorporating Kahoot! quizzes and games into Zoom engages participants and assesses knowledge retention effectively. This is usually helpful during webinars and online learning classes, and you can seamlessly integrate it with your Zoom account.
Regardless of the purpose of your Zoom meeting, Kahoot! integration injects energy and enthusiasm into virtual gatherings, making them more memorable and engaging.
HubSpot: Best for Sales and Customer Relationship Management
HubSpot’s integration with Zoom enhances customer relationship management and sales processes.
The integration automatically logs Zoom meeting details, recordings, and participant information in HubSpot records.
This integration streamlines lead management, follow-ups, and customer interactions, allowing sales teams to stay organized and responsive while maintaining a comprehensive view of client interactions.
Timer: Best for Time Tracking and Productivity
Proper time management is one of the best Zoom tips you can follow, and this is where this tool comes in.
Timer is an invaluable tool for time tracking and productivity enhancement during Zoom meetings. By integrating Timer with Zoom, participants can easily track the duration of their meetings and allocate time effectively for different agenda items.
This feature promotes efficient time management, ensuring that meetings stay on track and do not overrun.
Moreover, Timer provides valuable insights into meeting duration trends, helping teams identify areas where time can be optimized.
With Timer’s ability to record meeting durations and analyze time spent on specific topics, teams can identify bottlenecks, improve meeting efficiency, and allocate time more wisely in future meetings.
Factors to Consider When Choosing the Best Zoom Productivity Tools
Choosing the best Zoom productivity tools mainly depends on your individual needs. What would you like to achieve? What part of your meetings or work can these tools help alleviate the burden?
However, there are also a few other considerations that you should make to enable you to choose the best productivity tools and Zoom plugins, including:
- Compatibility and integration: Ensure that the productivity tools you choose seamlessly integrate with Zoom. Look for apps that can be easily integrated with Zoom without following complex processes.
- Ease of use: Go for tools that have a user-friendly interface, as such apps are easy to navigate and understand. Tools that are intuitive minimize the learning curve, enabling you to focus on your main meeting agendas.
- Collaboration capabilities: Look for tools that promote collaboration and enable real-time interaction among team members. Tools that make it easy to collaborate, share documents, and enhance better communication are often better choices.
- Customization and flexibility: Tools that can offer customization options that you can use to tailor to your team’s specific needs and requirements are preferable. A flexible tool makes it easy for you to optimize your workflow as your needs evolve.
- Value for money: As a rule of thumb, it is always advisable to use tools that can get you value for your money. Evaluate the pricing structure and match it against the features and value they provide. A tool that offers you a free trial, such as Krisp’s Zoom meeting transcription, is always a big plus.
Unlock the potential of your Zoom meetings with Krisp’s free trial today.
Frequently Asked Questions
What is the best app for Zoom meetings?
The best app for Zoom meetings solely depends on your specific needs and how the tool can add value to your team meetings. This means you have to consider these factors before picking the best app for your Zoom meetings.
Are there any free productivity apps available for Zoom?
Yes, you can find tools that have a free version with limited capabilities, which you can still find useful for your Zoom meetings. However, you can always try out the free trial of some of these tools, such as Krisp, offer.
Are these productivity apps secure to use with Zoom?
Most reputable apps for Zoom meetings are designed to meet stringent security standards to protect user data and privacy. However, before using any productivity app with Zoom, it’s essential to review the app’s security features and ensure that the app complies with industry-standard security protocols.
Are productivity apps compatible with all versions of Zoom?
Productivity apps that integrate with Zoom are typically designed to work with various versions of the Zoom platform. However, it’s essential to verify the compatibility of the specific app you intend to use with your Zoom version.