17 Best Meeting Notes Software Free & Paid in 2025

Did you know executives spend about 23 hours weekly in meetings? And only a few of them think that’s worth it. The good news is that AI-powered meeting notes software like the Krisp AI Meeting Assistant makes meetings productive and efficient.

 

If you’re interested in “What is the best software for meeting notes?” you’re at the right place. We’ll walk you through the top 17 software for meeting notes with free and paid plans.

 

You’ll discover software to take meeting notes quickly and in detail, with excellent summarization, organization, and speaker recognition.

 

Moreover, you’ll learn how to integrate the Krisp AI Meeting Assistant with your device to enjoy the next level of automated meeting notes.

What You Should Know About Automated Meeting Notes Software

Automated meeting notes use natural language processing (NLP) to transcribe, record, and summarize meetings, providing accurate, organized records.

 

NLP uses machine learning (ML), a branch of artificial intelligence (AI), to let computers understand and communicate with human language.

 

AI note-taking tools:

• Enhance readability
• Simplify sharing
• Empower meeting participants to engage and be more productive in meetings
• Help everyone stay aligned
• Reduce time and effort spent on manual note-taking
• Help write quickly
• Eliminate confusing manual note-taking
• Get your team on the same page
• Helps you remember every aspect of the conversation
• Enhances collaboration and accuracy

 

As a result, the best automatic meeting notes software is an efficient solution that you can use to capture and distribute meeting content.

 

With the global transcription industry growing, unveil the best meeting notes software for your virtual meetings. Specifically, the U.S. transcription market was valued at $30.42 billion in 2024 and is anticipated to grow at a compound annual growth rate (CAGR) of 5.2% from 2025 to 2030.

17 Best Virtual Meeting Notes Software

Whether you’re looking for a free automatic meeting minutes generator, meeting notes app, or the best software for cross platform meeting notes, here are 17 options.

1. Krisp AI Meeting Assistant

Best for: Online and recorded meeting transcriptions, botless experience, and noise-free meetings.

Free Plan: Includes limited transcription minutes and noise cancellation.

Pricing: Pro plan of this meeting notes software starts at $8/month.

Pros:

• Highly accurate, automated meeting notes in 95 languages and concise summaries
• Superior noise cancellation
• User-friendly interface
• Competitive pricing

Cons:

• Some advanced features, including custom vocabulary and extended meeting history, work for premium plan users.

2. Otter.ai

Best for: Transcriptions and live note-taking.

Free Plan: Includes 300 monthly transcription minutes.

Pricing: Pro plan of this meeting notes software starts at $9/month.

Pros:

• Real-time transcription
• Integration with Zoom and Google Meet
• Transcription editing and team collaboration services
• Supports transcription of recorded files and live meetings

Cons:

• Limited accuracy in noisy environments
• Bulk exports require a premium plan

3. Notta

Best for: Multilingual transcriptions.

Free Plan: Limited transcription hours per month.

Pricing: Pro plan starts at $9/month.

Pros:

• Real-time and recorded transcription
• Supports over 100 languages
• AI-generated meeting summaries divided into chapters and action points
• Concise summaries with key points

Cons:

• Limited export options in the free version.
• Audio quality affects transcription accuracy.

4. Notion

Best for: Collaborative meeting documentation and task management.

Free Plan: Includes unlimited pages and blocks for individuals.

Pricing: Plus plan starts at $10/user/month.

Pros:

• Highly customizable templates
• Seamless collaboration features
• Quick and easy note-taking
• Versatile

Cons:

• Requires setup for optimal use
• No native transcription feature

5. Fellow

Best for: Structured team meetings and agenda planning.

Free Plan: Limited to basic features.

Pricing: Pro plan of this meeting notes software starts at $6/month.

Pros:

• Accurate transcriptions and summaries
• Focus on team meeting collaboration
• Action items and agenda templates
• Pre- and post-meeting briefs

Cons:

• No transcription capabilities
• Limited free version features

6. Fireflies

Best for: Meeting recording and AI-powered transcription.

Free Plan: Limited transcription and storage.

Pricing: Pro plan starts at $10/month.

Pros:

• Transcribes in 69+ languages, enhancing accessibility.
• Integrates with major video conferencing tools.
• AI summaries and searchable recordings.
• Seamless integration

Cons:

• Occasional transcription inaccuracies
• The free plan has limited storage

7. Evernote

Best for: General note-taking with multimedia support.

Free Plan: Basic note-taking with limited device sync.

Pricing: Personal plan of this meeting notes software starts at $10.83/month.

Pros:

• Enables saving and managing any information for professional or personal purposes
• Supports images and voice memos
• Robust search functionality
• Synchronization across devices

Cons:

• Limited collaboration features
• The free plan lacks advanced tools

8. AgreeDo

Best for: Structuring and organizing meeting agendas.

Free Plan: Available with basic features.

Pricing: Premium plan starts at $7.9/month.

Pros:

• Focus on agendas and task tracking
• User-friendly interface
• Quick meeting notes
• Fast sharing of the agenda with the team

Cons:

• No transcription feature
• Limited integrations

9. Spinach AI (formerly Hypercontext)

Best for: One-on-one meetings and goal tracking.

Free Plan: Available for small teams.

Pricing: Pro plan of this meeting notes software starts at $2.40/hour.

Pros:

• Easily shareable automated meeting minutes
• Supports 100 languages
• Goal tracking and feedback tools.
• Pre-built meeting templates.

Cons:

• Focused on one-on-one interactions
• No transcription capabilities

10. Circle back

Best for: Automated meeting follow-ups and task reminders.

Free Plan: Available with basic features.

Pricing: Individual plan starts at $20.83/month.

Pros:

• Excellent summarization
• Excellent speaker recognition
• Simplifies follow-ups and action tracking
• Lightweight and easy to use

Cons:

• Limited advanced features
• Not ideal for large teams

11. Granola

Best for: Automated meeting summaries.

Free Plan: Not available.

Pricing: Pro plan starts at $10/month

Pros:

• Adds in missed points and reorganizes the meeting notes for flow
• Live transcript and controls for recording
• AI-powered summaries.
• Works with various conferencing tools.

Cons:

• No free version
• Limited integration

12. Temi

Best for: Affordable transcription services.

Free Plan: Not available.

Pricing: Paid plan of this meeting notes software starts at $0.25/audio minute.

Pros:

• Many input options are available, including uploading files and pasting URLs
• A 45-minute trial to test the speech-to-text application
• Straightforward pricing without any add-ons or tiers
• Fast turnaround

Cons:

• Limited editing tools
• No real-time transcription

13. Superpowered

Best for: Lightweight meeting notes for small teams.

Free Plan: Limited features for basic users.

Pricing: Paid plan starts at $25/month.

Pros:

• Live audio transcription that is deleted immediately
• Transcripts are saved for seven days so users can generate notes
• Easy to set up and use.
• Minimalistic design.

Cons:

• Limited features for larger organizations
• Lacks transcription

14. Microsoft Teams

Best for: Enterprise-level team collaboration.

Free Plan: Available with basic collaboration features.

Pricing: Microsoft Teams Essential starts at $5.40/month.

Pros:

• Real-time transcription
• Downloadable and adjustable transcripts in different formats
• Seamless integration with Office 365.
• Meeting recording and transcription.

Cons:

• Requires Office 365 for full functionality
• Steep learning curve for new users

15. Microsoft OneNote

Best for: Note-taking and organizing meeting notes.

Free Plan: Fully free with all features.

Pricing: Microsoft 365 Personal plan starts at $6.99/month.

Pros:

• Voice transcription for recording real-time meeting notes.
• Pre-designed templates for meeting notes and project plans
• Free for basic use
• Cross-device sync

Cons:

• No native transcription
• Can feel cluttered for beginners

16. Apple Notes

Best for: Apple ecosystem users needing essential note-taking.

Free Plan: Fully free with macOS and iOS.

Pricing: Free for Apple users.

Pros:

• Shareable, collaborative notes that are compatible with text and handwriting
• Link between notes to connect similar content and ideas
• Easy-to-use interface
• Syncs across Apple devices

Cons:

• Lacks advanced meeting note features
• No transcription capabilities

17. Google Docs

Best for: Collaborative meeting documentation.

Free Plan: Fully free with a Google account.

Pricing: Basic Google Drive storage and services are free. Visit the Google Cloud website for additional pricing information.

Pros:

• The “Smart Compose” feature suggests text so users can write faster
• Real-time shareable and editable transcription documents
• Integrated with Google Workspace tools
• Advanced formatting, images, tables, and drawing tools

Cons:

• No built-in transcription
• Requires internet access

Using Krisp Meeting Notes Software to Boost Productivity

Are you wondering, “Is there a free AI to take meeting notes?” or “What is the best team meeting notes app” to boost meeting productivity?

 

In fact, 71% of senior managers find meetings unproductive and inefficient. Thankfully, Krisp’s free app for meeting minutes and notes helps teams power up their meetings, save time, and boost productivity and efficiency.

 

TIME’s top pick for note-taking apps without an in-meeting bot, the Krisp AI Meeting Assistant, offers exceptionally accurate meeting notes and concise summaries with the essential discussion points.

 

Based on stellar speaker recognition, Krisp’s Meeting Notes feature automatically takes notes. So, you can focus on online discussions, brainstorming, and idea generation. As a result, you won’t spend time on manual note-taking and will engage deeply in your virtual meeting.

 

Moreover, the Krisp AI Meeting Assistant lets you upload a meeting recording to Krisp and get its AI transcription. And this is especially useful for offline recordings.

 

Moreover, the Krisp AI Meeting Assistant provides meticulous summaries with action items and critical takeaways without errors. Then, make minor changes to these notes and include them in a meeting notes template to better organize your information.

 

Finally, you can share your Meeting Notes with others for streamlined communication.

Integrating Krisp’s AI Meeting Assistant With Your Device

To enjoy Krisp’s AI Meeting Transcription with exceptional 96% accuracy:

 

1. Visit Krisp’s official website to download and install the Krisp AI Meeting Assistant.
2. Open your system settings and navigate to “Sound Preferences.”
3. Set Krisp as Your Microphone and Speaker.
4. Open your preferred meeting app (e.g., Zoom, Google Meet, or Microsoft Teams).
5. Set Krisp Microphone as your input device in the audio settings of the app.
6. Launch Krisp.
7. Configure it to take real-time notes, provide summaries, and transcribe.
8. Conduct a test meeting to ensure Krisp is working correctly.
9. Enjoy distraction-free meetings and enhanced collaboration.

Krisp’s flagship Noise Cancellation technology is currently operating on 200M+ devices and processing 80B+ minutes of conversations daily.

 

The Krisp AI Meeting Assistant works with WinOS and MacOS and any videoconferencing tools like Zoom, Goole Meet, and Microsoft Teams.

 

Final Word

Selecting the right meeting notes software enhances team productivity, collaboration, and communication. Options like the Krisp AI Meeting Assistant, Otter.ai, Notion, and Google Docs cater to diverse needs, including transcription, organization, and task management.

 

To choose the best meeting minutes AI free, identify your requirements. Precisely determine whether you need to capture, organize, or share meeting insights, keeping your team aligned and efficient.

Frequently Asked Questions