If you know how to write a transcript, you are already a step closer to attaining stellar meeting documentation and improved communication among the team members or other people who may find the transcripts helpful.
However, for you to boost productivity, it would be prudent for you to know how to get a transcription fast. The less time you spend on this arduous task, the more time you get to do other productive things.
This post takes you through all you need to know to become a better transcriptionist with a faster turnaround time by focusing on:
- Understanding the concept of transcriptions;
- Exploring expert tips to help you get faster transcriptions;
- Highlighting how the power of AI systems can help you get faster transcriptions.
Understanding Transcription Writing
Transcription writing is the process of converting recorded or spoken language into a written form. This skill involves not only listening and typing but also requires a keen understanding of language, context, and the ability to deliver precise and coherent transcriptions.
Although there are different types of transcription, it is important for you to have the right skills and knowledge to understand them. This is because, depending on the context, you may have to know which type of transcription to use.
For instance, verbatim transcription is ideal for instances where every word spoken is essential to be captured to provide additional context and understanding of the situation. This includes all other nuances, such as pauses, stutters, and other noises.
On the other hand, edited transcriptions are useful in scenarios like journalism or content marketing. Regardless of the transcription format you’re using, it is crucial for you to have a good understanding of the intricacies of phonetic transcription. This is because you may sometimes be required to provide such context for better understanding, especially for people with certain disabilities, such as the deaf or hard of hearing.
While knowing the types of transcription you can go for can make you a better transcriptionist, you may still need additional skills to accomplish this much faster. For those unfamiliar with various meeting-related terms, referring to a meeting terms glossary can be immensely helpful.
So, how do you get faster transcriptions?
How to Write a Transcript Fast: 12 Tips for Speed and Accuracy
Transcription writing can be a demanding task, but with the right techniques and strategies, you can significantly increase your transcription speed and maintain high accuracy. Here are 12 tips to help you know how to write a transcript quickly and efficiently:
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Improve your typing speed
Transcription, in its basic component, depends on you listening to an audio or video file and typing down what you hear. It is a no-brainer that how fast you type can directly impact the amount of work done.
Consider practising touch typing to increase your words per minute (WPM). You can find online typing tests and exercises to help with this.
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Record clear audio
The quality of the audio recording is critical. Clear and noise-free audio saves you from rewinding and replaying segments to decipher unclear speech. Invest in a good microphone to record your interviews, or use high-quality audio sources.
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Use transcription software
Transcription software can be a game-changer. Automatic Speech Recognition or ASR transcription can be helpful when you want to get faster transcriptions. These tools allow you to control playback speed, easily rewind or skip sections, and offer features for inserting timestamps, making your work more efficient.
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Use keyboard shortcuts
Familiarize yourself with keyboard shortcuts in your chosen transcription software. Common shortcuts for play, pause, rewind, and fast forward can save you a significant amount of time.
Moreover, if you are going the old-school route of actively listening and typing what you hear on a notepad or document, then you should be familiar with your computer’s keyboard shortcuts.
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Learn the art of multitasking
Train your brain to simultaneously listen and type. This skill reduces the need to pause the recording frequently. Practice is key, as it can help improve your multitasking abilities over time.
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Regular practice
Speaking of practice being key, it is important to apply it to transcription to help you hone your skills. Regular practice improves transcription speed and accuracy. When doing so, you can start by transcribing short audio clips or dictations daily to build your skills and confidence.
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Break it down
If you want to know how to write a transcript faster, especially for longer recordings, break them into manageable sections. This makes the task less daunting and easier to focus on. Transcribing in shorter increments helps maintain accuracy.
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Remove any distractions
Find a quiet workspace to minimize distractions. Close unnecessary tabs on your computer, put your phone on silent and create an environment that promotes concentration.
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Avoid unfamiliar topics
If possible, stick to topics you’re familiar with. Transcribing content in your areas of expertise will be faster and more accurate because you won’t need to research or look up unfamiliar terminology.
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Set up templates
Just like using a meeting minutes template, creating a transcription template that you can use can also save you lots of time. You can generate one with predefined styles, speaker labels, and time stamps. Such templates ensure consistency in formatting and speed up the transcription process.
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Make use of an autocorrect tool
You can also improve the speed and accuracy of your transcription by using certain tools, such as autocorrect software.
When using a platform like Microsoft Word or Google Docs, you can seamlessly get recommendations for words you may have mistyped. This will make it easier for you to focus on the typing bit and not pay too much attention to typing out individual words.
Moreover, you can also use tools like Grammarly to help you highlight incorrect words, phrases, or even entire sentences, helping you generate accurate transcriptions much faster.
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Take breaks
Transcribing for extended periods can lead to fatigue and decreased accuracy. Just like when you get meeting fatigue, you may not be able to accurately do the transcription.
This is why experts who know how to write a transcript quickly take short breaks to rest their fingers and clear their minds. You should also do this, as it can actually help maintain your transcription speed and quality over the long haul.
How Can You Increase Your Transcription Speed With Krisp?
Krisp is a cutting-edge AI transcription tool designed to streamline the transcription process. It stands out for its ability to generate highly accurate meeting transcriptions, thanks to its advanced AI technology.
Here’s how to write a transcript faster with Krisp:
Accurate AI Transcription Technology
Krisp leverages advanced AI transcription technology to provide highly accurate meeting transcriptions.
Its AI engine is trained to recognize and convert spoken words into text with exceptional precision. This means you can transcribe interviews, meetings, and other spoken content faster and with fewer errors.
Advanced AI Meeting Assistant
Krisp’s AI meeting assistant is a real time-saver. It automatically jumps into action whenever you join a meeting from any virtual meeting platform. Whether using Zoom, Microsoft Teams, or any other platform, Krisp seamlessly integrates with your meetings, capturing every spoken word in real-time.
AI Note-Taker for Meeting Summaries
Krisp takes your transcription experience to the next level by offering an AI note-taker. This feature helps summarize your meeting transcriptions, allowing you to share concise meeting notes with relevant stakeholders. The AI note-taker extracts the most critical information, making it easier to create and distribute meeting summaries quickly.
AI Noise Cancelling Feature
Krisp’s AI noise cancelling feature removes background noise during your meetings, ensuring the audio input is clean and clear.
This feature enhances the audio quality of your recordings and significantly aids in making fast transcriptions. When you don’t have to struggle to decipher unclear speech due to noise, your transcription speed naturally increases.
Use Krisp for Faster Transcriptions
Krisp’s seamless integration with meetings, highly accurate transcriptions, automatic note-taking, and noise-cancelling technology collectively contribute to increased transcription speed.
By automating the transcription process and ensuring crystal-clear audio quality, Krisp minimizes the need for manual correction and rewinding, allowing you to transcribe meetings faster and with higher accuracy.
Try Krisp for free today and enjoy the power of faster and better transcriptions.
Frequently Asked Questions
What are the key benefits of transcription writing?
Transcription writing offers benefits like improved accessibility, enhanced searchability, legal documentation, research and analysis support, and facilitating learning and training.
How can I improve my typing speed for faster transcription writing?
You can improve typing speed through touch typing practice, online typing tests, and keyboard shortcut familiarity.
How can I maintain accuracy while transcribing quickly?
Maintaining accuracy involves using text expanders, setting up templates, proofreading, and using autocorrect tools like Grammarly.
How accurate are the transcriptions generated by Krisp?
Krisp’s advanced AI transcription technology ensures highly accurate transcriptions. It has been trained to recognize and transcribe spoken words with precision.
