9 Best Virtual Meeting Platforms in 2025

The demand for reliable and efficient virtual meeting tools has surged, driven by the need for seamless collaboration across teams, time zones, and industries. Whether hosting a team meeting, delivering a client presentation, or organizing a large-scale webinar, selecting the right platform can significantly impact productivity and engagement. 

But with so many options available, how do you determine which suits your needs best? A good virtual meeting platform should be user-friendly, feature-rich, and secure while offering the flexibility to cater to different business requirements. 

In this guide, we’ve tested and evaluated the top virtual meeting platforms to help you make an informed decision. Based on our experience, we’ll highlight their key features, pros, cons, and pricing. Whether you’re a freelancer, a startup, or a large corporation, you’ll find the perfect solution here.

What Is Video Conferencing Software? 

Video conferencing software is a technology that enables individuals and teams to conduct face-to-face meetings over the Internet, regardless of their physical location. It combines video, audio, and collaboration tools to create a virtual meeting environment. The primary purpose of this software is to facilitate real-time communication and collaboration, making it easier for remote teams, clients, and partners to connect and work together seamlessly.

In 2025, virtual meeting platforms have evolved beyond basic video calls to become comprehensive collaboration hubs. They offer features like screen sharing, virtual whiteboards, breakout rooms, and AI-powered tools such as real-time transcription and translation. These platforms are essential for businesses, educational institutions, and even social interactions, bridging the gap between remote and in-person communication.

Pricing Models for Virtual Meeting Platforms

The cost of video conferencing software varies widely depending on the platform and its features. Here are the most common pricing models:

1. Free Plans: Many virtual meeting platforms offer free versions with basic features, such as limited meeting durations, a cap on the number of participants, and restricted access to advanced tools. These plans are ideal for small teams or individuals who need occasional video calls.
2. Subscription-Based Plans: For businesses requiring more robust features, subscription plans are available on a monthly or annual basis. These plans typically include longer meeting durations, higher participant limits, and access to premium tools like recording, analytics, and custom branding.
3. Enterprise Plans: Large organizations with complex needs can opt for enterprise plans, which offer unlimited features, dedicated support, and advanced security measures. These plans are often customizable to suit the specific requirements of the business.

How to Choose the Right Virtual Meeting Platform

Before diving into the top platforms, consider these essential factors to help you make an informed decision:

✅ Ease of Use

A virtual meeting platform should be intuitive and easy to navigate for both hosts and participants. A steep learning curve can lead to frustration and wasted time. Choose a tool that offers a simple interface and quick setup.

✅ Features

Look for a platform that provides essential features such as:

• Screen sharing
• Meeting recording
• Breakout rooms
• Polling and Q&A sessions
• AI-powered transcription and noise cancellation
• Integration with productivity tools like Slack, Google Workspace, and Microsoft Teams

✅ Security

Security is crucial, especially when dealing with sensitive information. Ensure the platform offers:

• End-to-end encryption
• Multi-factor authentication
• Password-protected meetings
• Compliance with data protection regulations such as GDPR and HIPAA

✅ Pricing

Cost is a significant factor, especially for small businesses and freelancers. Some platforms offer free plans with limited features, while others provide premium features under paid plans. Evaluate your budget and choose a plan that balances cost and functionality.

✅ Device Compatibility

Without technical issues, participants should be able to join meetings from various devices, including desktops, mobile phones, and web browsers. A platform that supports cross-device functionality enhances accessibility and convenience.

Virtual Meeting Challenges

Virtual meeting challenges can hinder productivity and collaboration if not addressed. Common issues include technical glitches, poor audio/video quality, participant disengagement, and time zone conflicts. Miscommunication and lack of engagement can make meetings less effective, leading to frustration and lost productivity. 

To overcome these challenges, teams must use reliable virtual meeting platforms, establish clear guidelines, and leverage interactive tools to keep participants engaged. By addressing these obstacles proactively, businesses can ensure smoother, more efficient virtual meetings that drive meaningful outcomes.

9 Best Virtual Meeting Platforms

Now, let’s explore the top virtual meeting platforms that offer seamless collaboration.

1.Krisp

While Krisp isn’t a traditional meeting platform, it’s a game-changer for anyone looking to enhance their virtual meeting experience. Based on our testing, Krisp stands out as a meeting assistant with advanced noise cancellation features and a robust dashboard for meeting insights.

Why we picked:

We chose Krisp because it solves one of the most common pain points in virtual meetings: background noise. Its AI-powered noise cancellation is unmatched, ensuring crystal-clear audio no matter where you are. Additionally, its meeting notes, transcriptions, and action item summaries save time and make follow-ups effortless. Krisp is the ultimate meeting assistant for professionals who want to focus on the conversation, not the distractions.

Who it’s for:

Krisp is ideal for professionals, remote teams, and anyone who wants to improve meeting productivity. From our experience, it’s particularly useful for those who need noise-free audio, meeting transcriptions, summaries, and action items.

Key Features:

• AI-powered noise cancellation for crystal-clear audio
• Meeting dashboard with transcriptions, summaries, and action items
• AI Chat for instant meeting insights (check out Krisp AI Chat)
• Compatibility with all major meeting platforms like Zoom, Microsoft Teams, and Google Meet

Pros & Cons:

✅ Pros:

• Exceptional noise cancellation improves meeting quality.
• Meeting notes and summaries save time and boost productivity.
• Works seamlessly with any virtual meeting platform.

❌ Cons:

• Not a standalone meeting platform (requires integration with other tools)

Pricing and reviews:

• Free plan available
• Paid plans start at $16/month
• G2: 4.7/5 (560+ reviews)

2. Zoom 

Zoom has become synonymous with virtual meetings due to its reliability, extensive features, and ease of use. It is widely used for team meetings, webinars, and online training sessions.

Why we picked:

Zoom is the gold standard for virtual meetings, and for good reason. We picked Zoom because of its reliability, scalability, and ease of use. Whether you’re hosting a small team meeting or a large webinar, Zoom delivers high-quality video and audio with minimal setup. Its breakout rooms, virtual backgrounds, and cloud recording features make it a versatile choice for businesses, educators, and individuals alike.

Who it’s for:

From our experience, Zoom is perfect for businesses, educators, and individuals who need a versatile and scalable platform. It’s especially great for hosting large meetings and webinars.

Key Features:

• HD video and audio conferencing
• Breakout rooms for group discussions
• Virtual backgrounds and noise suppression
• Cloud recording and meeting transcripts
• Integration with Slack, Google Calendar, and Microsoft Teams

Pros & Cons:

• ✅ Pros:
  • Easy to use and scalable for businesses of all sizes.
  • Robust free plan with up to 100 participants.
  • High-quality video and audio performance.
• ❌ Cons:
  • Free version has a 40-minute limit per meeting.
  • Past security concerns (since improved with encryption updates).

Pricing and reviews:

• Free plan available
• Paid plans start at $13.33/month per user
• G2: 4.6/5 (54,500+ reviews)

3. Microsoft Teams 

Microsoft Teams is a powerhouse for businesses that rely on Microsoft 365. It offers virtual meeting capabilities along with robust team collaboration tools, making it an all-in-one solution .

Why we picked:

We chose Microsoft Teams for its deep integration with Microsoft 365, making it a no-brainer for businesses already using Office apps. It’s more than just a meeting platform—it’s a collaboration hub with file sharing, team channels, and enterprise-grade security. For large organizations, Microsoft Teams offers unmatched functionality and seamless integration with tools like Word, Excel, and Outlook.

Who it’s for:

Based on our testing, Microsoft Teams is best suited for enterprises and teams already using Microsoft 365. It’s a great choice for large organizations that need seamless integration with Office apps.

Key Features:

• Deep integration with Microsoft 365 (Word, Excel, Outlook)
• File sharing and team collaboration
• AI-powered noise cancellation
• Meeting recordings stored in OneDrive
• Enterprise-grade security

Pros & Cons:

• ✅ Pros:
  • Seamlessly integrates with Microsoft apps.
  • Excellent security and compliance features.
  • Suitable for large teams and enterprises.
• ❌ Cons:
  • Can feel complex for new users.
  • Requires a Microsoft 365 subscription for full functionality.

Pricing and reviews:

• Free version available
• Paid plans start at $9.99/user/month
• G2: 4.3/5 (15,000+ reviews)

4. Google Meet

Google Meet is a simple yet powerful virtual meeting platform integrated with Google Workspace. It’s ideal for businesses looking for a hassle-free video conferencing tool.

Why we picked:

Google Meet is our top pick for simplicity and accessibility. We chose it because it’s browser-based, requires no downloads, and integrates seamlessly with Google Workspace. It’s perfect for quick, scheduled meetings via Google Calendar, and its automatic live captions make it accessible for all users. For startups and small teams, Google Meet is a hassle-free solution.

Who it’s for:

From our experience, Google Meet is perfect for individuals, startups, and teams already using Google Workspace. It’s great for quick, scheduled meetings via Google Calendar.

Key Features:

• No downloads required – runs directly in the browser
• Automatic live captions for accessibility
• Strong integration with Gmail and Google Calendar
• Secure meetings with encrypted video calls

Pros & Cons:

• ✅ Pros:
  • No software installation needed.
  • Great for quick, scheduled meetings via Google Calendar.
  • Strong security features with two-step authentication.
• ❌ Cons:
  • Lacks advanced features like breakout rooms in the free version.
  • No meeting transcripts without a paid plan.

Pricing and reviews:

• Free plan available
• Business Starter: $2/month per user
• Business Standard: $9/month per user
• Business Plus: $17/month per user
• Enterprise: Custom pricing
• G2: 4.6/5 (2700+ reviews)

5. Cisco Webex 

Cisco Webex is a highly secure virtual meeting platform favored by large businesses and government agencies. It provides advanced AI-driven meeting features.

Why we picked:

We selected Cisco Webex for its enterprise-grade security and advanced AI-driven features. It’s the go-to platform for large organizations and government agencies that prioritize security and scalability.

Who it’s for:

From our practical experience, Cisco Webex is ideal for enterprises and large organizations that prioritize security and scalability. It’s also a great choice for hosting large-scale webinars and training sessions.

Key Features:

• AI-powered noise removal and automatic transcription
• Large-scale webinar support for up to 100,000 participants
• Virtual backgrounds and gesture recognition
• End-to-end encryption for enhanced security
• Whiteboarding and interactive meeting tools

Pros & Cons:

• ✅ Pros:
  • Enterprise-level security and compliance.
  • Superior AI-powered meeting enhancements.
  • Suitable for large-scale events and training sessions.
• ❌ Cons:
  • Expensive for small businesses.
  • Slightly complex user interface for beginners.

Pricing and reviews:

• Free plan available
• Webex Meet: $12/user per month
• Webex Suite: $22/user per month
• Webex Enterprise: Custom pricing
• G2: 4.3/5 (19,000+ reviews)

6. GoTo Meeting

GoTo Meeting is designed for businesses that need reliable virtual meetings with strong security and collaboration features.

Why we picked:

GoTo Meeting is our choice for professionals and remote teams that need a secure and reliable platform. We picked it for its high-quality video and audio, unlimited cloud recording, and seamless integrations with tools like Slack and Office 365. It’s a great option for businesses that prioritize productivity and collaboration.

Who it’s for:

Based on our testing, GoTo Meeting is best suited for professionals and remote teams that require a secure and feature-rich platform. It’s particularly useful for businesses that prioritize meeting recordings and integrations.

Key Features:

• HD video and audio conferencing
• Screen sharing and collaborative tools
• Mobile app access for on-the-go meetings
• Unlimited cloud recording and meeting transcripts
• Integrations with Slack, Office 365, and Google Workspace

Pros & Cons:

• ✅ Pros:
  • Reliable and secure platform for professional use.
  • High-quality video and audio.
  • Extensive collaboration and productivity features.
• ❌ Cons:
  • Can be expensive for small businesses.
  • Some users find the interface less intuitive compared to others.

Pricing and reviews:

• Free plan available

• Professional: $12/organizer per month (annual billing)

• Business: $16/organizer per month (annual billing)

• Enterprise: Custom pricing
• G2: 4.2/5 (13,o00+ reviews)

7. BlueJeans

Owned by Verizon, BlueJeans offers top-tier virtual meeting platform services with industry-leading audio and video quality.

Why we picked:

We chose BlueJeans for its superior audio and video quality, including Dolby Voice. It’s perfect for businesses that want to make a professional impression during meetings and presentations. BlueJeans also offers advanced meeting insights, making it a great choice for teams that value data-driven decision-making.

Who it’s for:

From what we’ve learned, BlueJeans is perfect for businesses that prioritize high-quality video and audio for meetings and presentations. It’s also a great choice for teams that need advanced meeting insights.

Key Features:

• HD video and Dolby Voice audio for high-quality meetings
• Screen sharing and cloud recording
• Interactive meeting tools like virtual whiteboarding
• Integrations with Microsoft Teams, Slack, and Google Calendar
• AI-powered meeting insights

Pros & Cons:

• ✅ Pros:
  • Superior audio and video quality, including Dolby Voice.
  • Intuitive user interface.
  • Great for high-end meetings and presentations.
• ❌ Cons:
  • Higher pricing compared to other platforms.
  • Can be a bit too feature-rich for users who only need basic functionality.

Pricing and reviews:

• 4 pricing editions, from $0 to $16.66
• G2: 4.3/5 (5100+ reviews)

8. Skype 

Skype is a well-known platform offering free and paid video conferencing services, making it ideal for personal use and small businesses. It is currently a division of Microsoft Corp.

Why we picked:

Skype is our pick for individuals and small businesses that need a free, easy-to-use platform. We chose it because it’s accessible, supports international calls, and integrates with Microsoft Office. While it lacks advanced features, it’s a reliable choice for personal use and small team meetings.

Who it’s for:

Based on our testing, Skype is best for individuals and small businesses that need a free, easy-to-use platform for international calls and small meetings.

Key Features:

• Free international video calls and instant messaging
• Screen-sharing and file-sharing capabilities
• Group video calls for up to 100 participants
• Integration with Microsoft Office and Outlook
• Mobile app for on-the-go calls and meetings

Pros & Cons:

• ✅ Pros:
  • Free for most calls, making it accessible for personal and small business use.
  • Easy to use with solid video and audio performance.
  • Good for international communication with no charges.
• ❌ Cons:
  • Limited group video call features in the free version.
  • Lacks advanced collaboration features available in other platforms.

Pricing and reviews:

• Free plan available
• United States: $3/month
• North America: $7/month
• G2: 4.3/5 (23,000+ reviews)

9. Whereby 

Whereby is a browser-based virtual meeting platform that allows easy access with just a link—no downloads required.

Why we picked:

We selected Whereby for its simplicity and browser-based functionality. It’s perfect for small teams and individuals who need a no-fuss solution for quick meetings. With no downloads required and customizable meeting rooms, Whereby is a great choice for impromptu meetings and small collaborations.

Who it’s for:

From our experience, Whereby is ideal for small teams and individuals who need a simple, no-fuss solution for quick meetings. It’s also great for users who prefer not to download software.

Key Features:

• Browser-based meetings with no downloads necessary
• Unlimited video calls for up to 4 participants on the free plan
• Screen sharing and integrations with Google Calendar and Slack
• Customizable meeting rooms with branding options
• Simple, user-friendly interface

Pros & Cons:

• ✅ Pros:
  • Extremely easy to use with no installation required.
  • Ideal for small, impromptu meetings.
  • Great for users who need simplicity over advanced features.
• ❌ Cons:
  • Extra large rooms only limited to 50 participants.
  • Lacks advanced features like breakout rooms and meeting transcripts.

Pricing and reviews:

• Free plan available
• Paid plans start at $8.99/month
• G2: 4.5/5 (1100+ reviews)

Benefits of Using Virtual Meeting Platforms in 2025

1. Enhanced Productivity

Virtual meeting platforms in 2025 are designed to streamline communication and collaboration, enabling teams to work more efficiently. Features like real-time document sharing, AI-powered meeting summaries, and task automation reduce time spent on administrative tasks. Teams can quickly connect from anywhere, eliminating delays caused by scheduling conflicts or travel. Additionally, integrations with project management tools and calendars ensure seamless workflows, allowing employees to focus on high-priority tasks.

2. Reduced Travel Costs

One of the most significant advantages of virtual meeting platforms is the elimination of the need for physical travel. Businesses can save substantial amounts on airfare, accommodation, and other travel-related expenses. In 2025, with advanced video and audio quality, virtual meetings will feel almost as effective as in-person interactions, making travel unnecessary for most purposes. This cost-saving benefit is particularly valuable for global companies with teams and clients spread across different regions.

3. Support for Hybrid Work Environments

The hybrid work model, combining remote and in-office work, is expected to dominate in 2025. Virtual meeting platforms are at the core of this shift, providing the tools needed to maintain collaboration and communication regardless of location. Features like virtual whiteboards, breakout rooms, and real-time polling ensure that remote and in-office employees can contribute equally. This flexibility not only improves employee satisfaction but also helps businesses attract and retain top talent from around the world.

4. Role in Global Collaboration and Business Growth

Virtual meeting platforms break down geographical barriers, enabling businesses to collaborate with international teams, clients, and partners effortlessly. In 2025, these platforms will support multilingual communication, real-time translation, and cultural customization, making global collaboration smoother than ever. By fostering stronger relationships and enabling faster decision-making, virtual meeting platforms will play a crucial role in driving business growth and expanding market reach.

Top Trends Shaping Virtual Meeting Platforms in 2025

Emerging Technologies: AI, AR/VR, and 4K Video Quality

1. AI Integration: Artificial intelligence will revolutionize virtual meeting platforms by offering features like automated meeting transcriptions, sentiment analysis, and smart scheduling. AI-powered assistants will help manage meetings, track action items, and even provide real-time suggestions to improve engagement.
2. AR/VR Enhancements: Augmented and virtual reality technologies will create immersive meeting experiences, allowing participants to interact in virtual environments. For example, AR overlays can enhance presentations, while VR can simulate in-person meetings in a virtual boardroom.
3. 4K Video Quality: As internet speeds improve, 4K video quality will become the standard, providing crystal-clear visuals and making virtual meetings feel more lifelike.

The Rise of Immersive Meeting Experiences

In 2025, virtual meeting platforms will focus on creating immersive experiences that go beyond traditional video calls. Features like 3D avatars, spatial audio, and virtual backgrounds will make meetings more engaging. Platforms may also incorporate gamification elements to boost participation and creativity during brainstorming sessions.

Smarter Virtual Collaboration Tools

Collaboration tools will become more intelligent and intuitive. For instance, AI-driven analytics will provide insights into meeting effectiveness, while smart whiteboards will automatically organize ideas and convert handwritten notes into digital text. Integration with other business tools, such as CRM and ERP systems, will further enhance productivity and ensure a seamless workflow.

How Krisp Elevates Your Virtual Meeting Experience

Krisp offers a suite of powerful tools that can take your virtual meetings to the next level, ensuring smooth and productive collaboration. First and foremost, Krisp’s AI Noise Cancellation removes unwanted background noises, voices, and echoes from your calls, creating a distraction-free environment. Whether you’re working in a noisy coffee shop, an office with chatter, or a home environment with background sounds, Krisp ensures that your voice comes through loud and clear, while filtering out the distractions.

Beyond noise cancellation, Krisp also offers Meeting Transcription, automatically transcribing your meetings and calls in real time. This is invaluable for teams that want to capture every detail, making it easy to review or share key information later. 

Krisp’s AI Meeting Notes and Summary feature takes this a step further by automatically generating concise meeting notes, summaries, and action items—perfect for busy teams who need a quick overview of what was discussed and what needs to be done next.

Additionally, Krisp provides Meeting Recording, automatically recording your meetings across all communication apps, making it easy to reference important conversations and decisions down the line. These features not only enhance the overall meeting experience but also help teams stay organized, improve communication, and boost productivity. 

Krisp seamlessly integrates with any virtual meeting platform, ensuring that no matter which tool you use, your meetings are always clear, efficient, and actionable.

Final thoughts

Choosing the right virtual meeting platform comes down to your team’s specific needs. Zoom and Microsoft Teams are excellent choices for comprehensive features and integration, while Google Meet offers a hassle-free experience for those looking for simplicity. BlueJeans stands out for its high-quality video and audio, while Webex excels in security and AI-powered tools for large organizations. GoTo Meeting, Skype, and Whereby each have their own strengths, whether it’s for quick calls or straightforward functionality.

No matter which platform you choose, adding Krisp to your setup can elevate your meeting experience. With its noise-canceling capabilities, Krisp ensures crystal-clear audio, so your team can focus on what matters most—collaborating effectively. Choose the platform that best fits your needs, and enhance it with Krisp for seamless, distraction-free communication.

Frequently Asked Questions