37% of employee time is spent in meetings – the National Statistics Council states. It is a considerable time for a person to focus on the details, isn’t it? When spending so much time at a meeting, you will need transcriptions to revisit when a more detailed action plan needs to be set up.
By accurately capturing the spoken words, transcription not only ensures that no important detail is missed but also enhances overall productivity and focus during meetings. In this article, we will cover the details of how to transcribe MS Teams meetings and introduce Krisp’s innovative AI Meeting Assistant, which enhances the way Teams handle meeting notes and summaries.
Transcribing Microsoft Teams Meetings
Transcription in Microsoft Teams meetings is invaluable for various purposes. It creates accessible records for those who can’t attend, serves as a reference for future decisions, and much more.
There are two main ways to transcribe a Teams meeting:
- Using Microsoft Teams’ built-in transcription feature
- Third-party solutions like Krisp.
Krisp is known for its accuracy and additional features, having undergone rigorous speech recognition testing to ensure high accuracy. Before diving into the specifics of each method, let’s briefly compare the transcription features offered by Microsoft Teams and Krisp:
| Feature | Microsoft Teams | Krisp |
|---|---|---|
| Price | Requires Microsoft 365 subscription | Free |
| Accuracy | Good, but can vary depending on audio quality and accents | Excellent, with AI technology that adapts to accents and noise |
| Works with Any App | Limited to Microsoft Teams Desktop Version | Yes, compatible with any video conferencing app |
| Additional Features | Basic; Speaker identification, real-time transcription | Generating summaries, action items, noise cancellation, recording, and more |
How to Transcribe Microsoft Teams Meetings on Teams?
If you are using the Microsoft 365 subscription, you can easily transcribe your Teams meetings. Luckily, just like using other the best meeting apps, using Microsoft Teams meeting transcription service is pretty straightforward.
Enable Transcription for Microsoft Teams
Transcribing Microsoft Teams meetings directly within the platform is straightforward and convenient. Here’s a step-by-step guide to help you get started:
- Start a meeting: Begin by scheduling or starting a Microsoft Teams meeting as you normally would.
- Access meeting controls: Once the meeting has started, navigate to the meeting controls toolbar, typically located at the top or bottom of your screen, depending on your device.
- Open More Options: Click on the “More options” (three dots) button on the toolbar to open a dropdown menu with additional settings and features.
- Start transcription: From the dropdown menu, select “Start transcription.” This will initiate the transcription process, and a notice will appear informing all participants that transcription is being recorded.
View and Save Transcripts in Microsoft Teams
Once the meeting is over, the transcript is automatically saved in the meeting chat for all participants to view. To access the transcript:
- Go to the meeting chat or details.
- Click on the transcript file to open it.
- You can download or share the transcript as needed.
While it is pretty straightforward to transcribe meetings on Teams, it is important to actively listen and take meeting notes, especially on important discussions, decisions, and action items. Doing so supplements the transcription, allowing you to add context to the final text.
If you’re wondering how to take meeting notes in Teams effectively, remember to use the built-in note-taking features alongside the transcription for comprehensive meeting records.
Limitations of MS Teams Transcription Feature
While the built-in transcription feature of Microsoft Teams is convenient, it has its limitations:
- Speech recognition challenges: The built-in transcription might struggle with understanding different accents, dialects, or non-native speakers, leading to inaccuracies.
- Background noise: High levels of background noise can affect the quality and accuracy of the transcription.
- Lack of advanced features: The built-in feature may lack advanced functionalities such as speaker identification, post-meeting editing, and summarization, which are available in some third-party solutions.
- Complex navigation: Accessing and managing transcriptions within Teams can sometimes be complicated, especially for users who are not familiar with the platform’s interface.
How to Transcribe Teams Meetings with Krisp
Krisp’s AI Meeting Assistant stands out as a superior choice for transcribing Microsoft Teams meetings, thanks to its cutting-edge AI technology. It not only offers high accuracy in transcription but also provides additional features that enhance meeting productivity. Here’s why and how to use Krisp for your Teams meetings.
Why to Choose Krisp’s AI Meeting Transcription Feature for Teams
Using Krisp’s meeting transcription feature you will get the following benefits:
- Free unlimited transcriptions: Krisp offers free unlimited transcriptions, presenting a significant advantage over Microsoft Teams, which requires a subscription and admin approval for transcription features. This makes Krisp an accessible and budget-friendly option for individuals and organizations alike, ensuring that everyone has the tools they need for effective communication without additional financial burdens.
- High accuracy: Krisp’s AI technology ensures highly accurate transcriptions, effectively handling various accents and minimizing background noise interference.
- Compatibility across apps: Unlike the built-in Teams transcription, Krisp works seamlessly across any app, including Microsoft Teams, offering flexibility for users who utilize multiple platforms for meetings.
- Advanced features: Beyond merely transcribing, Krisp offers value-added features including noise cancellation, call recording, and the generation of automated summaries and action items from your transcriptions through its AI note-taker.
- Post-meeting editing: Krisp allows for detailed post-meeting transcript editing, enabling users to refine and customize the text for accuracy and clarity.
- Automated AI meeting summary: Krisp retrieves a meeting summary based on your transcription and saves your team significant time on getting back to the meeting notes.
- User-friendly interface: Krisp’s intuitive interface makes it easy to manage transcriptions and summaries without technical expertise.
How to use Krisp with Microsoft Teams
- Install and set up Krisp: Download and install the Krisp app from the Krisp website. Open the app and follow the on-screen instructions to set it up. Ensure that Krisp is selected as your primary microphone and speaker in your computer’s audio settings.
- Configure Microsoft Teams: Open Microsoft Teams and go to your profile picture at the top right. Select “Settings” > “Devices.” Under the “Audio devices” section, select “Krisp Microphone” and “Krisp Speaker” as your default devices.
- Start your teams meeting: Schedule or start your Microsoft Teams meeting as usual.
- Enable Krisp’s transcription feature: Open the Krisp app and navigate to the “Note Taker” section. Ensure that the “Transcribe” feature is enabled. Krisp will automatically start transcribing the meeting once it detects audio input from the Teams meeting.
- Use AI meeting summaries: After the meeting, Krisp’s AI will generate a summary of the meeting, highlighting key points, action items, and important discussions. This summary will be available alongside the full transcription.
- Save and share transcriptions: Once the meeting ends, you can save the transcription and AI summary to your computer. Krisp allows you to export these files. Share the transcription and summary with team members via email, cloud storage, or directly within Microsoft Teams.
Krisp’s transcription service is not just about creating a text record of your meetings; it’s about enhancing accessibility, efficiency, and productivity by leveraging AI to do the heavy lifting.
With Krisp’s AI meeting assistant transcription notes, users can effortlessly access and review important meeting discussions, facilitating seamless collaboration and informed decision-making within their teams.
In Sum
Effective transcription is crucial for enhancing productivity and collaboration in team meetings. While Microsoft Teams offers built-in transcription features, its limitations in accuracy and customization can hinder performance. Krisp, with its advanced speech recognition, noise cancellation, and AI-powered summaries, provides a superior solution for transcribing Teams meetings.
By leveraging Krisp, you can ensure high-quality, accurate transcriptions and insightful summaries, making meetings more efficient and accessible. Embrace Krisp’s innovative features to transform your Teams meeting experience, streamline communication, and drive better decision-making within your organization.
