Record Retention

Systematic preservation and storage of meeting records, documents, and minutes for a defined period of time. This practice is essential for compliance, legal, and historical purposes. Meeting records typically include minutes, agendas, presentations, and other documentation related to meeting proceedings. Organizations often have specific policies and guidelines governing record retention, specifying how long different types of records should be retained and when they can be safely disposed of. Effective record retention ensures that meeting history and decisions are documented and accessible when needed, providing a valuable reference for accountability, audits, and knowledge sharing.