Are you curious about who’s attending your Zoom meetings? The Zoom attendance report feature can help. Whether you’re a teacher, team leader, or event organizer, tracking attendance is essential for follow-ups and ensuring engagement.
This guide sheds light on everything from how to get a Zoom attendance report after the meeting to enhancing Zoom interactions with the Krisp AI Meeting Assistant. So, let’s discover how you can keep your virtual gatherings organized and impactful.
What Is Zoom Meeting Attendance Report?
The attendance report on Zoom enables you to understand who attended your meetings, how long they stayed, and their engagement. Think of it as a sign-in sheet in an in-person setting.
Specifically, this report provides a digital record of participant-related details like entry and exit times and the total duration. These insights allow you to:
- Track Attendance: Easily see who joined and how long they stayed.
- Monitor Engagement: Identify present attendees or those who joined and left early.
- Document Meetings: Have official records, especially in classes, training sessions, or board meetings.
So, whether you’re running weekly team syncs, large webinars, or virtual classrooms, the Zoom attendance report is handy. It helps you easily manage and document participation.
Apart from attendance reports, Zoom also offers meeting agenda templates. Moreover, you can use meeting notes templates.
Zoom is gaining traction worldwide as it lets individuals and companies connect and collaborate. Did you know the collaboration software market revenue accounted for $16.1+ billion in 2022 and is projected to reach about $52.9 billion in 2032?
So, learning to use videoconferencing tools is beyond any doubt. What’s more, enhancing them with modern tools like the Krisp AI Meeting Assistant is more vital than ever.
Zoom Attendance Report Examples
Here is an example of a Zoom attendance report after the meeting. Namely, it includes:
- Participant Names or Email Addresses to identify each attendee.
- Join and Leave Times to document when each participant joined and exited.
- Duration of Attendance so you know the total time participants stayed in the session.
- Device Information (if enabled) to indicate if attendees joined from a desktop, mobile, or tablet.
| Participant Name | Join Time | Leave Time | Duration (Minutes) | Device |
| Sarah Thomas | 9:00 AM | 10:00 AM | 60 | Desktop |
| Michael Park | 9:10 AM | 10:15 AM | 65 | Mobile |
| Jamie Wu | 9:00 AM | 9:45 AM | 45 | Tablet |
This example offers a clear snapshot of meeting engagement. Specifically, it provides the necessary data to understand which attendees were absent, fully or partially present.
How to See Zoom Attendance Report: Prerequisites
You should meet a few conditions before you can access your attendance reports. Specifically:
- Zoom Account Type: These reports are only available for Pro, Business, Enterprise, and Education Zoom accounts. So, if you’re using a free Zoom plan, upgrade to access this feature.
- Host Privileges: Only the host or account admin of the meeting can view and download the report. So, co-hosts or alternative hosts can’t access this data.
- Enabling Usage Reports: Make sure to allow these reports in your Zoom account settings. To do this, click “Account Management” and then “Account Settings” in the navigation menu.
Meeting these prerequisites will let you generate and review the reports for your Zoom meetings.
Importance of Zoom Attendance Report
Why exactly is the Zoom attendance report so valuable? Here’s a quick look at why this feature matters:
- Accountability: This report lets you see who attended your sessions. And this is especially useful for mandatory meetings, classes, or training sessions where attendance is required.
- Engagement Insight: You uncover participants’ engagement levels based on their join and leave times. This helps identify who’s fully engaged, who leaves early, and who you need to follow up with.
- Documentation: The attendance report is an official record. It’s excellent for tracking training hours, documenting classroom attendance, or meeting compliance requirements.
- Re-Engagement: Knowing who needs additional follow-up, you can contact these participants to re-engage them. As a result, you can decrease the number of those who left early or missed critical parts of the discussion.
So, educational institutions, businesses, and companies can use attendance reports to keep meetings and trainings on track, documented, and impactful.
Now, let’s learn how to get a Zoom meeting attendance report.
How to Get a Zoom Attendance Report
Well, how to find the Zoom attendance report? Here are the steps to access your report:
Step 1: Access the Zoom Web Portal
Go to the Zoom web portal and log in with your account credentials.
Step 2: Access Reports
On the left sidebar, navigate to “Account Management”> “Reports.” Here, you can find various reporting options such as webinar and cloud recording reports.
Step 3: Choose “Usage Reports”
In the reports section, select “Usage” to access data about recent meetings, including attendance details.
Step 4: Select Your Meeting
Here, you’ll see a list of your recent meetings. The date range filter or search bar can help you find the meeting you need. Next, click on the participant count for the specific meeting for attendance details.
Step 5: View the Attendance Report
Click on the participant count for a detailed report on each attendee’s join, leave times and duration. Particularly, you can review this report on-screen to get a sense of participation quickly.
Now, let’s see how to get an attendance report from Zoom.
How to Download Zoom Attendance Report
You might be interested in how to generate a Zoom attendance report to save or share it with others, right? Well, knowing how to pull the Zoom attendance report starts with learning how to download or export it:
Step 1: Visit the Zoom Web Portal
Go to the Zoom web portal and log in with your host or admin credentials.
Step 2: Access the Attendance Report
On the left sidebar, click “Account Management” and then select “Reports.” Here, you can find various reporting tools, such as Usage and Meeting Reports, to use in your account.
Step 3: Select “Usage Reports”
In the “Reports” section, choose “Usage” to access details on previous meetings, including attendance data.
Step 4: Download or Export the Report
At the top of the participant list, find the option “Export as CSV” at the top. Next, click this to download your Zoom attendance report in CSV format automatically.
Step 5: Save the File
The attendee list downloaded in a CSV format makes it easy to organize, analyze, or share participants’ data with others. This format is compatible with spreadsheet programs like Excel and Google Sheets.
Step 4: Organize or Share the Data
Once you’ve downloaded the report, you can organize, analyze, or share the data as needed. Also, this format is convenient for saving attendance records or creating custom reports to keep a permanent record of participants’ data.
Exported attendee lists from Zoom are useful for record-keeping, follow-up, and analysis.
Best Practices for Using Zoom Attendance Reports
86% of Fortune 100 and 71% of Fortune 500 companies used Zoom in 2023, according to the Zoom statistics by Tech Report.
Do you know how to make the most of the attendance reports in Zoom, consider these best practices:
- Set Clear Expectations: Inform participants if attendance will be tracked, especially for required meetings, classes, or trainings. As a result, you can boost engagement and accountability.
- Verify Permissions and Settings: Ensure you have the necessary account level (Pro, Business, Enterprise, or Education) and that Usage Reports are enabled. As a result, you can prevent issues when accessing reports post-meeting.
- Check Attendance Regularly: For recurring meetings, review attendance reports periodically. This will help monitor engagement and attendance trends, such as frequent early departures or absences.
- Use for Follow-Up: Leverage attendance data to follow up with absentees, re-engage participants who left early, or address any issues in participation. Additionally, remember to personalize follow-ups to help improve overall engagement.
- Organize and Store Reports: Save and organize downloaded reports for easy access. Storing reports securely can help meet compliance or accreditation requirements.
How Krisp Enhances Your Zoom Experience
“Krisp is a simple application that can work on any device, giving the communicators much-desired privacy. Everything is based on machine learning or, as people like to call it, artificial intelligence. With this, we pioneered the use of machine learning to recognize human voice and remove other noises in real time,” says Davit Baghdasaryan, CEO and Co-founder at Krisp.
However, Krisp doesn’t only cancel noise so you can avoid repeating the same old words, “Can you repeat that?” Krisp’s AI Meeting Assistant is TIME’s top note-taking app without an in-meeting bot.
How? The Krisp AI Meeting Assistant offers distraction-free communication, screen, and meeting recording with the best-in-class audio quality, as well as exceptionally accurate meeting notes and summaries to boost productivity.
How Krisp Makes Your Zoom Attendance Report Effective
Here is the best part: Krisp’s AI Meeting Assistant takes the Zoom attendance report experience to the next level. How? Krisp offers the following features:
- AI Noise Cancellation
Krisp’s Noise Cancellation eliminates background distractions during virtual meetings so you can communicate away from noises, voices, and echoes. Users note that Krisp’s noise suppression algorithm seems to be ten times more powerful than competitors. As a result, you can focus on discussions without soundproofing the room.
- Meeting Recording
Krisp’s Meeting Recording records your online discussions with the best audio quality. Then, you can save the meeting recording to keep all essential discussion points. Besides, you can share your Zoom recording with others to boost engagement and collaboration.
- Screen Recording
Krisp’s Screen Recording for Meetings uses no bots to avoid making you annoyed and distracted. Thanks to Screen Recording, you can easily capture, pause, and resume your meeting recording right from the Krisp app or Widget. And you don’t need third-party software for Krisp’s Screen Recording.
- AI Meeting Transcription
With Krisp’s AI Meeting Transcription, you can enjoy 96% accuracy for note taking and note making. So you can focus on your online discussions and brainstorming instead of taking manual notes. Besides, you can upload audio and video files for transcription. The Krisp AI Meeting Assistant uses unprecedented speaker recognition technology for exceptional accuracy.
- AI Meeting Notes and Summaries
First, you get the transcription provided by Krisp’s Meeting Notes and Summaries. Then, you receive the error-free summary of your meeting notes and action items. You can save your discussion notes and summaries for future reference to stay organized and focused on what matters most.
So, by eliminating distractions during meetings, the Krisp AI Meeting Assistant helps you engage more participants. And you can record the improved results through Krisp’s AI Meeting Assistant in a Zoom attendance report. As a result, you’ll enjoy enhanced collaboration, productivity, and efficiency.
Integrating Krisp AI Meeting Assistant With Zoom
To integrate Krisp’s AI Meeting Assistant with Zoom, you should:
- Download and Install Krisp
- Visit Krisp’s website to download the Krisp AI Meeting Assistant for Windows or Mac operating systems.
- Then, install the Krisp app and create an account if you lack it.
- Open Krisp’s AI Meeting Assistant
Log in to the Krisp app and ensure it’s running in the background.
- Set Krisp AI Meeting Assistant as Microphone and Speaker in Zoom
- Open the Zoom app and navigate to its “Settings” (gear icon).
- Open the “Audio” settings.
- Choose “Krisp Microphone” in the “Microphone” dropdown menu.
- Select “Krisp Speaker” in the “Speaker” dropdown menu, so Krisp’s AI Meeting Assistant can remove background noises, voices, and echoes.
- Enable Noise Cancellation
- Toggle “Noise Cancellation” for the microphone and speaker if you wish.
- Begin Your Zoom Meeting
- Enhance Your Zoom Meeting
- Use tips such as Zoom backgrounds and filters to use the tool to its full capacity.
The Krisp AI Meeting Assistant’s flagship Noise Cancellation technology has been deployed on 200M+ devices. Krisp’s AI Meeting Assistant is processing 80B+ minutes of conversations daily.
Try Krisp’s AI Meeting Assistant on WinOS and MacOS and with any videoconferencing tools, including Zoom, Goole Meet, and Microsoft Teams.
Wrapping Up
The Zoom attendance report is an essential tool for tracking attendance, assessing engagement, and documenting participation in virtual meetings.
Specifically, it helps manage meetings and document who attended, who stayed, and who might need a follow-up more easily. To further enhance your Zoom experience, use the Krisp AI Meeting Assistant to cancel noise, record your meeting and the screen, and take notes and summaries.
