Knowing how to transcribe Zoho meetings is a great skill everyone who uses the meeting platform to host various discussions should learn.
Artificial Intelligence (AI) continues to take over the world and change how we perceive everything. Today, there is a huge focus on meetings being more productive, and thanks to the power of transcriptions, you can still enjoy more successful meetings.
But how exactly does one get about this?
This article comprehensively delves into this topic by highlighting:
- Why you should transcribe your Zoho meetings;
- How to transcribe Zoho meetings in real-time;
- Exploring how to use advanced AI systems like Krisp to transcribe Zoho meetings.
Understanding Zoho Meetings Transcription
In the post-COVID era, more and more companies, institutions, and organizations have resorted to using fully remote or hybrid virtual meetings as their main avenue of engagement. There are many reasons behind this shift, even after the pandemic, mainly due to the convenience this method offers.
Zoho Meetings is one of the key online meeting platforms that have gained popularity over the years.
This platform enables people from different parts of the world to engage in high-quality, real-time conversations, enabling fast communication and better collaboration.
When comparing Microsoft Teams vs Zoho Meeting, many users find Zoho’s transcription and meeting recording features to be more accessible, while Teams offers a more robust integration with other Microsoft services for corporate environments.
However, even though Zoho Meetings enables seamless communication online, there’s been a growing demand for meeting transcriptions. This is why most meeting platforms have made this feature available.
But why exactly should you transcribe your meetings?
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Enhanced accessibility
Transcribing Zoho Meetings ensures that everyone can fully engage with the content, including participants with hearing impairments or language barriers. This inclusivity is crucial for effective communication.
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Improved understanding
Meetings often involve complex discussions and technical jargon. Transcripts provide participants with a written record of what was said, helping them grasp the content more effectively.
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Efficient note-taking
Transcribing Zoho Meetings eliminates the need for participants to scramble to take meeting notes and, instead, enables them to focus on the meeting discussions.
There are many other reasons to take meeting transcriptions on the platform, such as saving time, keeping records for future reference, and much more.
So, how do you get to enjoy these benefits?
How to Transcribe Zoho Meetings in Real-Time
There are three key ways of transcribing Zoho Meetings in real-time:
- Using Zoho’s in-built transcription capabilities;
- Using third-party meeting recording transcription tools;
- Using advanced real-time meeting transcription services, like Krisp.
Let’s briefly take a look at each of these techniques.
Transcribing Zoho Meetings Using Zia
Zoho has also joined the bandwagon of popular online meeting apps that have embraced the need to offer real-time meeting transcriptions on their platform.
Although they do not offer an in-built way to transcribe your meetings, the platform recommends using Zia, its AI-powered assistant, which captures transcriptions and keynotes regarding your meeting discussions.
Using this AI-powered tool, you can highlight various aspects in the final transcript, including speakers, actions, and more.
To enable meeting transcriptions on Zoho Meetings, follow these simple steps:
- Enable the “Auto transcription for recordings” option under “Recordings” in the account settings of Zoho Meeting. This will allow Zia to access your recordings and generate transcripts and keynotes.
- Install Zia on your Zoho Meeting account’s integrations page. You can find Zia under the “AI & Automation” category. Once you install Zia, you will see a Zia icon on the meeting toolbar.
- Start your meeting and click “Start Recording” from the “More” option on the meeting toolbar. Zia will transcribe your session in real-time as soon as you start recording.
To access your transcripts, hover over the Files tab on the Zoho Meeting account and click on View Transcription from the More option.
Transcribing Zoho Meetings Using Third-Party Transcription Tools
To get meeting transcriptions on Zoho, some users may opt for third-party transcription tools. These products provide a means to obtain accurate textual records of your meetings, which can be invaluable for accessibility, reference, and note-taking.
While numerous transcription platforms are available, transcribing Zoho Meetings using these tools often follows a similar sequence of steps.
1. Record the meeting
To transcribe a Zoho Meeting, you’ll typically start by using the platform’s built-in recording feature.
However, this can be somewhat inconvenient, as certain platforms may require premium or more expensive subscriptions to access this feature. Nonetheless, recording is crucial to capturing the spoken content.
2. Download the recording
Once your Zoho Meeting has concluded, you’ll need to download the recorded file. Zoho typically allows you to save the recording locally to your device or cloud storage.
3. Upload to transcription service
With the recording in hand, you’ll upload it to your chosen third-party transcription service. Ensure that you use the correct file format supported by the transcription service. Some common formats include MP3, WAV, or MP4.
4. Transcription process
The transcription service will process the audio file, using advanced speech recognition algorithms and sometimes human transcribers to generate a textual transcript of the meeting content.
This process may take some time, depending on the length of the recording and the service’s processing capabilities.
5. Download the transcript
Once the transcription is complete, you can download the textual transcript of your Zoho Meeting. This text document will contain a verbatim account of what was said during the meeting.
While this workflow effectively transcribes Zoho Meetings, it often involves several complex steps and may require additional editing to ensure accuracy.
Moreover, the process can be time-consuming, especially for those with busy schedules. This is why you can also use Krisp, a more advanced AI transcription service that focuses on accuracy, time-saving, and convenience.
Transcribing Zoho Meetings Using Krisp
Transcriptions not only provide accessibility but also serve as valuable references for future use.
While there are numerous transcription tools available, Krisp stands out as a revolutionary meeting transcription solution that addresses many of the challenges and shortcomings of other transcription tools.
Krisp’s AI meeting assistant can transcribe your Zoho Meetings verbatim in real-time. Krisp is able to deliver clear and precise transcriptions without compromising on quality and detail.
Here’s why Krisp is the go-to solution for transcribing Zoho Meetings:
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Seamless integration with Zoho Meetings
Krisp seamlessly integrates with Zoho Meetings, eliminating the need for installing plugins or inviting bots into your meetings. It works smoothly and non-intrusively in the background.
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Real-time transcription
Krisp transcribes your Zoho Meetings as they happen, providing instant access to accurate transcripts immediately after the meeting concludes. There’s no need to record the meetings separately.
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Simple setup
Getting started with Zoho Meeting transcriptions using Krisp is straightforward:
- Create an account with Krisp and download the app to your laptop or computer;
- Adjust the settings in your Zoho Meeting app to use Krisp as the speaker and microphone;
- Join or start your meetings as usual, and Krisp will work quietly in the background to transcribe your discussions;
- Access your transcriptions immediately after the meeting ends.
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Edit, share, and collaborate
Krisp allows you to easily edit, share, and invite collaborators to your transcription document directly from the platform. This makes Krisp a more practical and collaborative transcription solution.
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Access meeting notes and summaries
Krisp goes beyond transcribing entire meetings. It offers an AI note-taker that provides concise meeting summaries. With a single click, you can extract meeting takeaways, discussions, decisions, and action items.
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Active noise cancelation
Through its renowned active noise cancelation feature, Krisp enhances the clarity of your speech during Zoho Meetings, resulting in highly accurate transcriptions and better communication during discussions.
Try Krisp for free today and experience the transformative power of advanced AI transcription for Zoho Meetings.
Frequently Asked Questions
Does Zoho Meetings offer built-in real-time transcription features?
No, Zoho Meetings does not offer built-in real-time transcription features. However, it offers a transcription feature through integration with its meeting assistant, Zia.
Can I use third-party transcription services with Zoho Meetings for real-time transcription?
Yes, you can use third-party transcription services like Krisp with Zoho Meetings to enable real-time transcription. Many transcription services are compatible with Zoho Meetings and offer integrations that allow you to transcribe your meetings as they happen.
What should I do if I encounter issues with real-time transcription during Zoho Meetings?
If you encounter issues when transcribing Zoho meetings, ensure that your integration is well done (if using third-party tools) and that you have stable internet connectivity. You can also consider the format of the uploaded file and ensure the transcription service supports it.
