Follow Up Email After Interview: Guide With Tips & Examples

Are you considering a follow up email after interview to check on your application status or to stay in touch with the recruiter? Or do you want to send an email follow up after interview to thank the hiring manager for the opportunity? You’re at the right place.

From a short and sweet follow-up email after interview sample to a post-interview letter after two weeks, we’ll cover everything in this guide. Moreover, we’ll also learn how you can use Meeting Assistant Krisp.AI to enhance your virtual interaction experience with interviewers.

Why You Should Send a Follow-Up Email After Interview

You’ve just aced your interview, and now comes the waiting game. That’s where a follow up email after interview comes into play. It’s more than just a formality.

A post-interview follow-up message is an opportunity to reinforce your genuine interest and remind the recruiter of your qualifications.

Specifically, such a check-in note is a powerful tool to show professionalism and set you apart. Moreover, a follow-up message lets you express gratitude and clarify points you missed during the conversation.

Creating an impactful letter is vital, whether a simple follow-up letter after an interview or a more formal message. So, let’s see how you can do this.

How to Write Follow Up Email After Interview

Crafting the perfect follow up note isn’t rocket science. But let’s start with “How long should you wait after an interview to follow up?” Typically, waiting 24 to 48 hours after the meeting is enough to send your first letter.

How to Send a Check-In Letter After Interview?

How do you politely ask for an update after an interview? Include the following essential points to keep your note professional, personal, and impactful, leaving a positive impression.

1. Greetings & Gratitude: Start with a “Thank You” for the interviewer’s time and the opportunity to discuss the role. This demonstrates appreciation and professionalism.

2. Personalization: Reference specific points from the interview to show attention to detail and engagement. For example, mention a discussion highlighted during the meeting.

3. Reaffirm Your Interest: Express your enthusiasm for the position and company. Clearly state how your skills align with the company’s goals.

4. Highlight Your Skills: Briefly recap how your qualifications align with the job. Highlight any relevant qualifications, linking them to the critical points discussed in the interview.

5. Keep It Concise: Keep your follow up email after interview short, focused, and talk to the point. Ideally, keep it under 200 words.

6. Show Enthusiasm: Maintain an upbeat tone, but don’t be impatient or pushy. Respect the company’s timeline for decision-making.

7. Ask for the Next Steps: Politely inquire about the hiring process timeline. Or ask if there’s additional information you can provide to support your application.

8. Closing: Thank them again and express your willingness to provide additional information.

Bonus Point: Use technology like Meeting Assistant Krisp.AI to make email crafting more efficient and effective. For example, you use Krisp during meetings to take exceptionally accurate interview notes and summaries to include in your check-in message. Krisp makes this process fast and far more productive.

Here’s a follow up email after the interview example. You can find the templates below.

Follow Up Email After Interview Example

Here’s a sample to use. Moreover, you can find templates below.

Subject: Thank You for the Interview – [Your Name]

“Dear [Interviewer’s Name],

Thank you again for the opportunity to interview for the [position]. I immensely enjoyed our conversation, especially discussing [specific topic].

I am excited about the opportunity to contribute to [Company] and believe my experience in [specific skills] would be an excellent fit for the team.

Please feel free to reach out if you need any additional information. I look forward to hearing about the next steps.

Best regards,

[Your Name]

Email Template for Post-Interview Message

Here is how you can craft a professional follow up email after the interview to the recruiter. This is a general format for a follow up email after the interview.

This structure keeps the email professional, concise, and courteous. Importantly, it reinforces your interest in the role and prompts the interviewer for updates.

Follow-up email after interview subject line: Thank You for the Interview – [Your Name]

Dear [Interviewer’s Name],

Thank you for yesterday’s meeting to discuss the [position name] at [Company Name]. I appreciate the opportunity to learn more about the team and your exciting work.

I’m excited about the possibility of contributing to [Company Name] and believe that my background in [specific skills/experience] would allow me to add value to your team, especially in [specific project/area discussed during the interview].

I wanted to see if you had updates regarding the next steps in the hiring process. Please let me know if you need anything further from me.

Thank you again for the meeting. I look forward to hearing from you soon and am happy to provide any further information if needed.

Best regards,

[Your Full Name]

[Your Contact Information]

Short and Sweet Follow Up Email After Interview

Are you looking for a short and sweet check-in email after the interview? Here’s a sample:

Subject: Thank You for the Interview – [Your Name]

Dear [Interviewer’s Name],

Thank you for the time to discuss the [position name] at [Company Name]. I’m very excited about the opportunity and look forward to the possibility of contributing to your team. Please let me know if you need any further information.

Best regards,

[Your Name]

Status Check Follow Up Email Sample

Below, you can find a follow up email after interview status sample:

Subject: Checking In on Interview Status – [Your Name]

Dear [Interviewer’s Name],

I’d like to know the status of my application for the [position name] after our interview on [date]. I’m eager to learn more about the next steps and remain enthusiastic about the opportunity at [Company Name].

Looking forward to your response.

Best regards,

[Your Name]

Follow Up Email to Stay in Touch

Here is a polite job interview check-in message for maintaining a professional connection without being too forward. This sample is ideal for networking and future opportunities.

Subject: Staying in Touch – [Your Name]

Dear [Recipient’s Name],

I hope this email finds you well. It’s been a few weeks since our interview for the [position name], and while I understand the role may have been filled, I am expressing my continued interest in opportunities with [Company Name]. I enjoyed our conversation and learning more about your team.

Please feel free to reach out if there are any upcoming openings or if I can assist. I’d love to stay connected and explore future possibilities.

Thank you again, and I look forward to keeping in touch.

Best regards,

[Your Full Name]

[Your Contact Information]

Interview Follow Up Email After One Week

If you haven’t heard back after a week, send a polite check-in to inquire about the status of the hiring process.

Subject: Following Up on My Interview – [Your Name]

Dear [Interviewer’s Name],

I hope you’re doing well. It’s been a week since my interview for the [position name], and I wanted to follow up on the status of my application. I’m still interested in joining [Company Name] and look forward to hearing from you.

Best,

[Your Name]

Interview Follow Up Letter After Two Weeks

And here is another example of a follow up email to the interviewer after two weeks.

Subject: Follow-Up on Interview – [Your Name]

Dear [Interviewer’s Name],

I am following up on my interview for the [position name] at [Company Name], which took place two weeks ago. I remain very interested in the role and would love to hear any updates regarding the decision-making process. Please let me know if you need any additional information.

Thank you again for your time.

Best regards,

[Your Name]

Follow Up Thank You Email After Interview

Sending an after interview thank-you email shows gratitude and keeps the conversation going. A simple thank-you note after interview might look like this:

Subject: Thank You for the Interview – [Your Name]

Dear [Interviewer’s Name],

Thank you for meeting with me to discuss the [position name] at [Company Name]. I enjoyed learning more about your team’s goals and how my experience can contribute.

I’m very excited about the opportunity and look forward to your feedback.

Best regards,

[Your Name]

Second Follow Up Email After Interview

Sometimes, you might need to send a second interview follow up email if you haven’t heard back after a week or two. Or you might need to send a check-in note after the second interview. The stakes are higher, and so is the need for an impactful second message.

Here is an example:

Subject: Checking In – [Your Name]

Dear [Interviewer’s Name],

I hope all is well. I am checking in regarding the [position name] I interviewed for on [date]. I’m very excited about the opportunity to contribute to [Company Name] and would love to know if there are any updates or further steps I should take.

Thank you for your time and consideration.

Best,

[Your Name]

Make Your Follow Up Email After Interview Effective With Krisp.AI

Why not enhance your email’s professionalism and efficiency with intelligent tools like Krisp.AI? Thanks to Krisp’s features, you can enjoy smooth and flawless interview communication and an effective follow up after interview email.

Thus, this smart Meeting Assistant keeps your professionalism intact from the interview to the follow-up process. How?

• Krisp helps ensure clear communication through excellent Noise Cancellation during virtual meetings.

• Moreover, Krisp Automatically Records and Transcribes your discussions in real time. The audio quality is unmatched, and the note-taking accuracy is 96%.

• Additionally, this Meeting Assistant not only Takes Notes but also Summarizes them without errors to add efficiency.

• You can include the essential discussion points transcribed and recorded in your follow up email after interview.

• Finally, Krisp enables you to include your information in an interview template, which you can customize and make the necessary changes.

• Krisp works on WinOS u MacOS․Krisp and is compatible with any videoconferencing tool or platform like Zoom, Goole Meet, and Microsoft Teams. Today, Krisp processes 75+ billion minutes of voice conversations monthly.

Meeting Assistant Krisp has the power to keep your post-interview follow-up message fresh in the interviewer’s mind and demonstrate initiative.

So, it’s high time you used Krisp.AI to highlight the difference between getting the job and being forgotten.

Sum Up

A thoughtful and polite follow up email after interview helps stay top-of-mind with hiring managers. Whether a post-interview thank-you message or a formal follow-up, it should be professional, impressive, clear, and concise.

Additionally, tools like Meeting Assistant Krisp.AI help you maintain professionalism. Specifically, Krisp cancels background noise, transcribes meetings in real time, and takes meticulous meeting notes and summaries, leading you closer to landing your dream job.

Frequently Asked Questions