Ad hoc meetings are unavoidable in a busy business setting. There will always be something that needs to be discussed by a specific group of teammates that hasn’t been planned for or scheduled to be talked about. 

But how do you successfully do that?

An easy way to make the most out of your ad hoc meetings is by transcribing them. This post takes you through all you need to know about transcribing ad hoc meetings by highlighting:

  • Understanding ad hoc meetings;
  • Why you should transcribe;
  • How to transcribe ad hoc meetings with AI.

What is an Ad Hoc Meeting?

Ad hoc meetings are unplanned and impromptu discussions or conversations done in response to a particular topic or matter. They are not usually scheduled and often occur spontaneously without prior notice. 

Characteristics of Ad Hoc Meetings

An ad hoc meeting is characterized by: 

  • Impromptu nature: Ad hoc meetings are initiated at a moment’s notice in response to urgent matters, unexpected developments, or the need for immediate collaboration.
  • Dynamic composition: Participants are selected based on their relevance to the specific issue, creating a dynamic group with expertise for the impromptu discussion.
  • Varied duration: Just like a touch base meeting, which can be brief and focused. However, their duration is determined by the complexity of the issue being addressed. 
  • Informal setting: Ad hoc meetings are often less formal than scheduled meetings, fostering a relaxed and collaborative atmosphere. 

How to Transcribe Ad Hoc Meetings Using Krisp

Krisp is an AI-powered meeting transcription tool that uses the latest and most advanced technologies to ensure that all your ad hoc discussions are accurately captured. 

Ad hoc meetings are rarely well-planned, meaning you may not have the right mechanisms in place to help you capture all the discussions correctly. Moreover, the time slated for such meetings is often limited. This means you may forget crucial details discussed in the heat of time. 

Fortunately, Krisp’s AI meeting assistant provides the best way to capture all your ad hoc meeting discussions, providing you with accurate transcripts and summaries. 

Here are some benefits of using Krisp to transcribe your ad hoc meetings: 

  • Highly accurate transcriptions

Krisp has one of the highest accuracy ratings compared to any other transcription tool in the market. This means you can focus on your discussions as you know you have a reliable tool capturing everything said that you can refer to later on when making follow-ups.

  • Reliable AI notes and summaries

Krisp’s AI note-taker provides you with a summary of everything said during the meeting. This means you simply have to conduct your ad hoc meeting without worrying about note-taking, as Krisp works quietly in the background, doing all the work for you.  

Moreover, you can get a meeting summary that captures all the crucial details of your meeting, including the key discussions, action items, decisions made, and meeting takeaways. 

What’s more, you get to choose how you want your meeting summary to look, enabling you to customize it for your audience. 

  • Automated transcriptions and note-taking

You only need to set up Krisp once, and it will work to transcribe all your future meetings without worrying about setting it up repeatedly. 

Ad hoc meetings are unplanned, and you can easily forget to set up your transcription or note-taking tool every time you hold one. However, with Krisp, this becomes a problem of the past. 

Getting started with Krisp is a straightforward process that only requires three stages:

  1. Create an account and download the Krisp desktop app;
  2. Change the microphone and speaker settings on your meeting platform to Krisp;
  3. Start or join your meetings as usual as Krisp diligently works in the background to transcribe your meetings. 

You can access your transcript immediately after the meeting, meaning there’s no time to waste. This is helpful in fast-paced situations as you get to resolve the action items fast. 

There are loads of other benefits you can reap by using Krisp to transcribe and take notes during your ad hoc meetings. Give Krisp a try for free and explore how it can elevate your meeting. 



Benefits of Transcribing Ad Hoc Meetings

Ad hoc meetings, characterized by their spontaneous nature, bring a unique set of advantages to modern businesses. However, the transient quality of these impromptu gatherings can pose challenges when it comes to retaining valuable insights and decisions made during these discussions. 

This is where transcription plays a key role, offering a range of benefits that contribute to the overall efficiency and effectiveness of meetings.

Some of the reasons why you should transcribe your ad hoc meetings include:

1. Preservation of insights

Ad hoc meetings often generate innovative ideas, creative solutions, and important decisions in the heat of the moment. 

Capturing these discussions through verbatim transcription preserves the nuances of the conversation that might be lost in memory, making this documentation a valuable resource for future reference and analysis.

2. Reference for action items

Action items and next steps are frequently identified on the fly during the meetings. Transcription serves as a reliable reference for these action items, allowing team members to revisit and act upon the tasks assigned during the meeting. 

3. Facilitation of follow-up discussions

Ad hoc meetings often lay the groundwork for more in-depth discussions that may occur later. Having a transcript allows team members to revisit the initial conversation, providing context and continuity for follow-up or catch-up meetings. This continuity is crucial for maintaining momentum and ensuring that discussions progress seamlessly.

4. Accessibility for absentees

Not everyone who needs to be involved in a discussion may be available at the time of an ad hoc meeting. 

Transcription provides a means for those who couldn’t attend the meeting to catch up on what was discussed, fostering inclusivity and ensuring that key stakeholders are informed.

5. Promoting clarity

Transcribing these meetings can help ensure everyone is on the same page. It can help clarify any points that were unclear during the meeting and help ensure that everyone understands what was discussed.

There are many ways of transcribing an ad hoc meeting, ranging from using platforms that offer transcription capabilities to using third-party transcription tools. However, while using those techniques may offer certain benefits, the one thing that stands out from the pack is Krisp. 


Using Krisp to transcribe ad hoc meetings is simple, fast, and easy, with a plethora of benefits to help you achieve your goals.



Frequently Asked Questions

Why is transcribing ad hoc meetings important?

Transcribing ad hoc meetings is crucial for preserving valuable insights, decisions, and action items that emerge spontaneously. It provides a documented record for future reference, analysis, and accountability.

Can I transcribe ad hoc meetings in real time?

While Krisp transcribes meetings in real-time, you can only access the transcript immediately after the meeting ends.

How can transcribing ad hoc meetings improve collaboration?

Transcriptions enhance collaboration by providing a shared reference for team members. It ensures that everyone is on the same page, facilitates better communication, and supports follow-up discussions.