


{"id":9365,"date":"2022-06-15T01:53:29","date_gmt":"2022-06-14T21:53:29","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=9365"},"modified":"2024-07-04T12:48:42","modified_gmt":"2024-07-04T08:48:42","slug":"effective-hybrid-meetings","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/effective-hybrid-meetings\/","title":{"rendered":"9 Ways to Lead Effective Hybrid Meetings in 2022"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">When COVID-19 first swept around the world, we all got comfortable with virtual meetings. As a portion of workers started returning to the office, a slightly different type of gathering emerged: the hybrid meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A hybrid meeting is when some attendees are together in person while others participate remotely. During the pandemic, many companies started hiring remote workers with no expectation that they would ever step foot in the office.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In fact, as of fall 2021, <\/span><a href=\"https:\/\/news.gallup.com\/poll\/355907\/remote-work-persisting-trending-permanent.aspx\"><b>25% of U.S. employees<\/b><\/a><span style=\"font-weight: 400;\"> were working full-time from home and <\/span><a href=\"https:\/\/news.gallup.com\/poll\/355907\/remote-work-persisting-trending-permanent.aspx\"><b>another 20%<\/b><\/a><span style=\"font-weight: 400;\"> were working part-time from home. Hybrid meetings are essential in keeping those remote workers engaged, connected and productive in their roles.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But not everyone has mastered the art of the hybrid meeting. In some cases, technology issues can undermine hybrid meetings. In others, remote participants aren\u2019t given the emphasis or talk time that they deserve.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What\u2019s a hybrid meeting\u2019s leader to do?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To help you host effective hybrid meetings time after time, here\u2019s a look at nine ways to get the most out of this new style of work gathering.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">1. Ensure a Meeting is Necessary<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There\u2019s nothing worse than getting into a meeting \u2026 only to realize you didn\u2019t really need to meet in the first place. In the United States, 71% of meetings <\/span><a href=\"https:\/\/www.zippia.com\/advice\/meeting-statistics\/#:~:text=55%20million%20meetings%20happen%20every,spent%20annually%20on%20unnecessary%20meetings.\"><b>are unproductive<\/b><\/a><span style=\"font-weight: 400;\">, and meetings overall <\/span><a href=\"https:\/\/www.zippia.com\/advice\/meeting-statistics\/#:~:text=55%20million%20meetings%20happen%20every,spent%20annually%20on%20unnecessary%20meetings.\"><b>represent $37 billion<\/b><\/a><span style=\"font-weight: 400;\"> in wasted resources.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, before anything else, carefully evaluate whether or not you need an in-person gathering. Alternatives you can consider include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sharing a memo and asking for collaborators to leave comments.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Creating a Slack channel to discuss the topic at hand.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sending an email with relevant details you were planning to share in the meeting.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When are meetings absolutely necessary? They are essential when discussing sensitive topics, when making key decisions, when brainstorming new ideas, etc. Don\u2019t shy away from scheduling meetings. Just confirm that they are worth the attendees\u2019 time.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">2. Set an Agenda<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You\u2019ve confirmed that you need a meeting. The natural next step is to create a comprehensive agenda. Outline exactly what you need to discuss and what outcomes you\u2019re hoping to achieve by having the meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, consider sending a brief message about the meeting to attendees. Share any pre-work that you\u2019d like attendees to complete, links to presentations or documents that you\u2019ll be discussing, plus overarching goals and objectives of the meeting. You can often include these details directly in the meeting invite.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Bonus<\/strong>: After creating the agenda, go person by person to confirm they are relevant to the conversation. If someone is included on the invite who doesn\u2019t necessarily need to be in the meeting, mark them as optional \u2014 or message them directly and let them know their attendance is optional.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">3. Designate a Leader<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Don\u2019t try to decide who\u2019s leading the conversation after the meeting has started. Designate a leader beforehand and make sure they have aligned with the agenda to lead as efficiently and effectively as possible.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When meetings don\u2019t have leaders, they are often unproductive. They can also feel chaotic to remote attendees. Name a leader ahead of the meeting, and make sure that he or she is prepared to dive into the content and topics as soon as the meeting begins.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">4. Prioritize the Remote Attendees<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When you\u2019re hosting a hybrid meeting, there should be no second-class citizens. Remote attendees aren\u2019t just listening in. Rather, they are pivotal players in the conversation, and they should be treated as such.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How can you prioritize your remote attendees? Start by making sure that they can see and hear all of the in-person attendees. Also, using large monitors that make remote participants look life-sized can help the in-person attendees engage with them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remote attendees can make themselves priorities, too. They should turn their cameras on to maximize their presence in a hybrid meeting, and they should use chat and \u201craise hand\u201d features if available on your meeting platform. These features can help them get into the conversation if and when needed.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">5. Give Everyone a Chance to Ask Questions<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Some people dominate the conversations during meetings. Make sure that everyone involved gets a chance to make comments and ask questions by going around one-by-one during or at the conclusion of a meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The meeting\u2019s leader should be prepared to identify anyone who hasn\u2019t participated in the conversation. It\u2019s perfectly acceptable to ask them directly if they have any questions or would like to make any comments about the topic being discussed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The desire to talk or not talk during a meeting is often a function of personality type. It\u2019s not a shortcoming. Charge meeting leaders with being as inclusive as possible, and you\u2019ll get a diverse mix of voices into the conversation.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">6. Consider Recording\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In this era of hybrid meetings, some participants work off-schedule hours and others live and work from different continents. It can be hard to find time that fits everyone\u2019s schedule.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, if you live in the United States, it\u2019s nearly impossible to talk to someone in Australia unless one party takes the call at night.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ve already mentioned some asynchronous ways to communicate above: memos, Slack channels, emails. Use those asynchronous channels for invitees who can\u2019t attend, but also consider recording your meeting. A recording allows invitees who can\u2019t attend to listen to the conversation and pose questions and\/or make comments afterward.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition to recording, some virtual meeting platforms offer transcription services. Invitees who can\u2019t attend may not have time to watch and listen to the replay \u2014 but they can skim a transcription to get the gist of the conversation.<\/span><\/p>\n<p>Furthermore, utilizing Krisp&#8217;s <a href=\"https:\/\/krisp.ai\/ai-meeting-assistant\/\">AI meeting assistant<\/a> can enhance the quality and accuracy of transcriptions. This ensures that even non-attendees have a clear and comprehensive understanding of the discussed points, making it easier for teams to stay aligned and informed, regardless of their time zones or schedules.<\/p>\n<h2><span style=\"font-weight: 400;\">7. Keep it Short<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Time is a precious commodity. Make sure you\u2019re using everyone\u2019s time wisely.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s no rule that says a meeting scheduled for 30 minutes must last the full half hour. You have an agenda in hand. When you\u2019ve completed the agenda, let attendees hop off the call to go about their business. They may even thank you for it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Meetings that end early provide relief to attendees. An extra few minutes can go a long way toward cleaning up email, finishing projects, scheduling other meetings, or even just running to get a drink of water. When you\u2019ve accomplished the objectives of the meeting, end it \u2014 no matter how much time you have left.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">8. Test and Use the Right Technologies<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Hybrid meetings fail without the right technologies included. Your company likely has in place all of the tools needed to facilitate hybrid meetings. Most modern conference rooms even have integrations between the virtual meeting software running on your computer and the hardware present in the space.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But, if your organization is just starting to use hybrid meeting technology, spend time testing before you use it. If you wait until just a few minutes before the meeting begins, you may have to troubleshoot the technology \u2014 which wastes some of the time allotted for the meeting itself. You never want to waste attendees\u2019 time by working through tech issues during a meeting.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">9. Emphasize Audio<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Video technology is important. But audio is essential. It\u2019s so essential that it deserves its own section.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Without effective audio connections, your hybrid meeting will fail. And, even if your audio is working, the subtle noises and sounds that come with remote work can be seriously distracting. Some remote attendees might have:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Children playing in the next room.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Delivery drivers knocking on their doors.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dogs barking at passersby.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Microphones that provide feedback.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Offices that echo.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When you have the right audio technologies in place, you can eliminate those distractions to facilitate highly productive hybrid meetings. In-person attendees will be able to hear remote attendees clearly (and vice versa).<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Stellar Audio for Virtual Meetings<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Need perfect audio for effective hybrid meetings? Krisp was designed with that objective in mind.\u00a0 As an online meeting experience with both audio and video capabilities, Krisp uses artificial intelligence to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cancel noises:<\/b><span style=\"font-weight: 400;\"> Krisp removes disruptions from both ends of the conversation. Never again will you have to worry about audio quality when meeting with colleagues, partners, clients or prospects.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cancel voices:<\/b><span style=\"font-weight: 400;\"> When your children are playing in the next room, Krisp cancels out all but the primary speaker\u2019s voice so that he or she can be heard clearly.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Cancel echoes:<\/b><span style=\"font-weight: 400;\"> Working from a room with hardwood floors? The echo can be distracting. Krisp cancels out the echo for maximum clarity \u2014 giving you the option to work from wherever you like.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In pursuit of effective hybrid meetings, Krisp monitors talk time so that meeting leaders can keep tabs on participation. You also get meeting insights and historical data points to review the impact of hybrid meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use Krisp in tandem with more than 800 popular communication tools, including Zoom, Google Meet, Microsoft Teams and others. This audio-enhancing software acts as a \u201csmart\u201d layer between devices to cancel distractions \u2014 and to empower effective hybrid meetings, day after day.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Are you ready to host stellar hybrid meetings? <\/span><a href=\"https:\/\/krisp.ai\"><b>Try Krisp for free.<\/b><\/a><\/p>\n<p>[demo-new]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When COVID-19 first swept around the world, we all got comfortable with virtual meetings. As a portion of workers started returning to the office, a slightly different type of gathering emerged: the hybrid meeting. A hybrid meeting is when some attendees are together in person while others participate remotely. During the pandemic, many companies started [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":9366,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[314,57],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>9 Ways to Lead Effective Hybrid Meetings in 2022<\/title>\n<meta name=\"description\" content=\"To help you host effective hybrid meetings time after time, here\u2019s a look at 9 ways to get the most out of this new style of work gathering.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/krisp.ai\/blog\/effective-hybrid-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" 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