{"id":9145,"date":"2024-02-26T16:15:02","date_gmt":"2024-02-26T12:15:02","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=9145"},"modified":"2025-01-22T17:09:00","modified_gmt":"2025-01-22T13:09:00","slug":"one-on-one-meeting-agenda","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/one-on-one-meeting-agenda\/","title":{"rendered":"A Guide to Creating Great 1:1 Meeting Agendas"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Incorporating the one-on-one meeting agenda provides a prime chance to thoroughly connect with your team members, whether they&#8217;re on-site or <a href=\"https:\/\/krisp.ai\/blog\/state-of-remote-work\/\">working remotely<\/a>. Utilize this dedicated time to gather project progress updates or discuss your employee&#8217;s career aspirations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Establishing a clear one-on-one meeting agenda, amidst your busy schedule, not only helps in organizing the discussion points but also ensures that both you and your employee stay on track and cover all necessary topics.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While this creates an extra step in the process, it also leads to more <\/span><a href=\"https:\/\/krisp.ai\/blog\/effective-communication-in-workplace\/\"><span style=\"font-weight: 400;\">effective communication<\/span><\/a><span style=\"font-weight: 400;\"> and higher-quality discussions with your employee. In this post, we&#8217;ll explore why agendas are so important, review the essential elements you need to include, and share our best practices.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is the purpose of a 1:1 meeting agenda?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Creating an agenda may seem like a lot of work. So you may be wondering why you can\u2019t just go into your 1:1 meetings without one. Yes, it\u2019s true that agendas take up a bit more time, but they serve an important purpose. Specifically, a 1:1 meeting agenda:\u00a0\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outlines the objectives for the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prioritizes the topics that need to be discussed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keeps the conversation structured on track.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allows both the manager and employee to better prepare for the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Serves as a reminder and record for what was discussed.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Being prepared ahead of time with an agenda ensures that you maximize the time spent with your direct report.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">The elements of a strong 1:1 meeting agenda\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">But what exactly do you need to include in your 1:1 meeting agenda? This is a great question. While we encourage you to find a format that works best for you and your direct report, here are four elements that you can start with when crafting an agenda for one-on-one meetings:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Personal check-in<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">1:1 meetings are about more than status updates. It\u2019s a chance for you to check in on your employees and see how they\u2019re feeling\u2014both in and out of work. So dedicate at least a few minutes to ask your employee the following questions:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How are you feeling this week?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is there anything at work or outside of work that\u2019s causing you stress?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do you have anything on your mind that you\u2019d like to discuss?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What\u2019s your biggest challenge this week? What are you most looking forward to?\u00a0<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Overview of ongoing projects<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Of course, one of the main objectives of 1:1 meetings is to check in with your employee about ongoing projects. This is a great opportunity to hear about progress and offer your support. Here are a few questions you can ask to drive the conversation:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How are you and the team progressing on the project?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do you have any concerns about your workload?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are they running into any issues or obstacles that I can help unblock?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What are your plans and priorities for this week?\u00a0<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Career growth conversation<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We also recommend setting aside time for employees to discuss their career goals\u2014whether that\u2019s working towards the next promotion or acquiring new skills to help them in their current role. Use these questions to guide your conversation about professional development:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What progress have you made on your career goals this week?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do you have any new skills you\u2019d like to learn on the job?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What resources can I provide you with to support your career growth?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are there any projects outside our team that you\u2019re interested in working on? Or any people outside of our team that you\u2019d like to learn from?\u00a0<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">4. Miscellaneous<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Finally, leave a few minutes for miscellaneous items, which cover topics that don&#8217;t fall under the other categories, but the employee still wants to discuss. This may include approving upcoming vacation days, asking questions unrelated to ongoing projects, or providing company-related updates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also use this time to open up the floor to your employees with more open-ended questions like:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is there anything we didn\u2019t cover that you\u2019d like to discuss next time?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is there anything I can help you with between now and the next time we meet?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do you have any general feedback for me?\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">We put together an example below to help you visualize what a 1:1 meeting agenda can look like. We also included recommended time allocations for each section, but you can adjust these numbers depending on your preference. Feel free to copy our template and make it your own!<\/span><\/p>\n<h3><b>[Example] 1:1 meeting agenda\u00a0<\/b><\/h3>\n<h4><b>Personal check-in (5 minutes)\u00a0<\/b><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Check-in\u00a0<\/span><\/li>\n<\/ul>\n<h4><b>Ongoing projects<\/b> <b>(10 minutes)\u00a0<\/b><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Progress update on monthly marketing deck<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Overview of what\u2019s going well and what\u2019s not<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Discuss upcoming project<\/span><\/li>\n<\/ul>\n<h4><b>Career growth (10 minutes)<\/b><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Review ongoing career goals<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Identify new skills to develop in Q2<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Discuss progress with online course<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Reminder about mentorship program\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<h4><b>Miscellaneous (5 minutes)\u00a0<\/b><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Approve upcoming vacation days<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\" aria-checked=\"false\"><span style=\"font-weight: 400;\">Provide hiring updates\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">6 best practices for using your 1:1 meeting agenda<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Now that you have a top-notch agenda, let\u2019s discuss how to use it as effectively as possible. Keep these best practices in mind for your upcoming 1:1 meetings:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Make sure your employee is involved in the process<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Remember that these 1:1 meetings are for the benefit of your employees. This is one of the few times they get your undivided attention. Knowing this, it\u2019s essential to make sure your direct report is involved in crafting the agenda as well.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Establish a process for how you\u2019ll both share ownership of the agenda. For instance, you can agree that your direct report will take the lead on putting the agenda together and send it to you for review. Or, you can also create the 1:1 meeting agenda and send it to your employee for input.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Either way, make sure your employee has the chance to contribute and add any topics they want to cover during your time together.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Share the agenda 24 hours in advance<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Make sure to share the agenda with your employee at least 24 hours before your meeting. This gives you both enough time to make changes, share feedback, and prepare for the conversation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, if you want your direct report to share metrics from the latest marketing campaign, you need to give them time to pull those numbers. Or if your employee wants to discuss a challenging problem they\u2019re facing with a team member, you may want to spend a few hours preparing your thoughts or practicing what you want to say.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Pro tip: when you do share the agenda, include it as a link directly in the calendar invitation so that it\u2019s easy to locate and access!<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Include thoughtful questions\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the main goals of 1:1 meetings is to actively listen to your employees\u2019 challenges, feedback, and thoughts. But you may notice that your direct reports have a hard time opening up.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In cases like this, it can be helpful to prepare a list of open-ended questions to drive the conversation forward. You can either write them down in a separate document or include them directly in the agenda\u2014whichever method you prefer. We shared a few examples of questions in the previous section, but here are additional ones to consider, including:\u00a0<\/span><\/p>\n<p><b>Check-in questions:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Last time we spoke, you mentioned that you were struggling with X. How is that going this week?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are there any accomplishments that happened in the last week that you\u2019re particularly proud of?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How are you feeling about your current work-life balance?\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Project questions:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What part of this project is energizing you?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What part of this project is challenging you or not going as well as expected?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How do you feel about the direction of this project?\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Career growth questions:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What\u2019s one new thing you learned this week?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do you feel that your current responsibilities and job align with your future career goals?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Are there any upcoming events or conferences you\u2019re interested in attending?\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Miscellaneous questions:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do you have any questions about the recent announcement about X?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is there anything we discussed today that you want me to follow up on next week?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How can I best support you this week?\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Having these questions on hand can keep the conversation fluid and generate additional talking points. It also puts less pressure on you to think of thoughtful questions on the spot.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Take notes<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Designate a note-taker for your 1:1 meeting\u2014whether that\u2019s you or your employees. Recording what was discussed during your time together accomplishes a few things.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">First, it ensures that you\u2019re both on the same page. For instance, if you discuss a deadline and your employee writes down the wrong date, you can point it out and correct the mistake. You can also use the notes to refresh yourself on what was discussed in the previous week, rather than relying on memory alone.\u00a0<\/span><\/p>\n<p>Furthermore, using an <a href=\"https:\/\/krisp.ai\/ai-meeting-note-taker\/\">automatic meeting note-taker<\/a> AI tool can further streamline the process of capturing and organizing meeting notes, ensuring accuracy and easy access to the discussed points for both you and your teammates.<\/p>\n<h3><span style=\"font-weight: 400;\">5. Identify action items<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In addition to taking notes, write down action items in your agenda as well. Don\u2019t forget to assign an owner for each one. This creates a clear takeaway for both you and your employee\u2014and reminds you exactly what you need to do before the next meeting. Here are a few examples of what an action item can look like:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">[Manager name] to approve vacation days by next week.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">[Employee name] to finish a draft of the whitepaper by [date].<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">[Manager name] to find a resource to help [employee name] with their project.\u00a0<\/span><\/li>\n<\/ul>\n<p>Moreover, leveraging a\u00a0<a href=\"https:\/\/krisp.ai\/meeting-minutes-app\/\">meeting minutes app<\/a> can greatly assist in identifying and tracking action items arising from your 1:1 meetings. This app streamlines the process of organizing and assigning tasks to their respective owners, guaranteeing that no action item is overlooked and all tasks are effectively followed up on.<\/p>\n<h3><span style=\"font-weight: 400;\">6. Review last week\u2019s agenda<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Before your next 1:1 meeting, review the notes and agenda from the previous week. This will help you improve the <\/span><a href=\"https:\/\/krisp.ai\/blog\/future-of-productivity\/\"><span style=\"font-weight: 400;\">productivity<\/span><\/a><span style=\"font-weight: 400;\"> of your meetings since you won\u2019t need to waste time trying to remember what you discussed last week.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Doing a review can also remind you to follow up on action items or close the loop on topics that were discussed last time. For instance, if your employee was dealing with a problem the previous week, you may want to check in to see if it\u2019s been resolved or if they need additional support.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Ready to have more productive 1:1 meetings? Start with an awesome agenda<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Agendas are critical to having more productive, efficient, and impactful 1:1 meetings. Understanding the importance of a well-structured one-on-one meeting agenda can significantly enhance the clarity and focus of your discussions. Hopefully, the best practices that we shared in this article will help you make the most of your time with your employees. If you want to learn how to create top-notch agendas for remote team meetings, check out our article on <\/span><a href=\"https:\/\/krisp.ai\/blog\/effective-meeting-agenda\/\"><span style=\"font-weight: 400;\">how to create effective meeting agendas for online calls<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>Consider Krisp\u2019s <a href=\"https:\/\/krisp.ai\/blog\/meetings-glossary\/\">meeting terms glossary<\/a> which can serve as a valuable resource, providing clear definitions and explanations for the specialized terms and concepts commonly used in 1:1 meetings, ensuring that both managers and employees have a shared understanding of the meeting\u2019s language and objectives.<\/p>\n<p>Moreover, Krisp offers a valuable transcription feature. This feature allows users to understand <a href=\"https:\/\/krisp.ai\/blog\/how-to-transcribe-one-on-one-meeting\/\">how to transcribe one-on-one meetings<\/a> efficiently capturing important discussions and action items with ease. With Krisp&#8217;s <a href=\"https:\/\/krisp.ai\/ai-meeting-assistant\/\">ai meeting assistant<\/a> feature, you can review meeting details, refer back to important points, and ensure clarity on discussed topics.<\/p>\n<p>[demo-new]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Incorporating the one-on-one meeting agenda provides a prime chance to thoroughly connect with your team members, whether they&#8217;re on-site or working remotely. Utilize this dedicated time to gather project progress updates or discuss your employee&#8217;s career aspirations. Establishing a clear one-on-one meeting agenda, amidst your busy schedule, not only helps in organizing the discussion points [&hellip;]<\/p>\n","protected":false},"author":63,"featured_media":9169,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[314],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A Guide to Creating Great 1:1 Meeting Agendas<\/title>\n<meta name=\"description\" content=\"Need help planning your one-on-one meeting agenda? Find easy tips and templates here! 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