{"id":765,"date":"2020-01-23T15:31:17","date_gmt":"2020-01-23T11:31:17","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=765"},"modified":"2024-07-04T15:46:11","modified_gmt":"2024-07-04T11:46:11","slug":"conference-call-etiquette-guide","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/conference-call-etiquette-guide\/","title":{"rendered":"Quick Guide to Conference Call Etiquette"},"content":{"rendered":"

Conference calls are as popular as ever with no boundaries of physical presence. <\/span>But this doesn\u2019t make them any less important than physical meetings. In fact, conference call etiquette can affect the quality and results of your meetings. It\u2019s unlikely for you to reach any result if you keep checking your email or playing a game during a conference call. <\/span><\/p>\n

This being said, respecting the conference call etiquette is as important as physical meeting etiquette, and depending on your abilities to follow them – you will either succeed or fail.<\/span><\/p>\n

Below we have organized a detailed guide of conference call etiquette to help you ensure that your next conference call will be very productive!<\/span><\/p>\n

\"conference<\/p>\n

Before the conference call starts<\/b><\/h2>\n

Arrangement:<\/span><\/i><\/h3>\n
    \n
  1. Inform all the participants about the details of the meeting –<\/b>\u00a0If you are the leader of the call, make sure to inform all the participants about who will be attending the meeting. It\u2019s a good idea to send out a <\/span>Google calendar<\/span> with time, date and participant names. This way, people will know who they will be talking to and what they need to prepare.<\/span><\/li>\n
  2. Set time limits –\u00a0<\/b>Since the meeting isn\u2019t personal, it\u2019s very easy to get off the topic. Set strict time limits and remember that you have a specific amount of time to handle everything you need to discuss. <\/span><\/li>\n
  3. Prepare your agenda –\u00a0<\/b>Your time is not endless – you need to have a detailed agenda to guide you through the meeting and discuss everything on the topic.<\/span><\/li>\n
  4. Agree who is calling whom in advance –<\/b>\u00a0Make sure everyone has the right number to call and avoid time delays and confusion.<\/span><\/li>\n<\/ol>\n

    Technical issues:<\/span><\/i><\/h3>\n
      \n
    1. \n
        \n
      1. Check your device –<\/b>\u00a0Your conferencing device (laptop, phone, or whatever device you\u2019re using to make a call) should be charged. Imagine what will happen if it suddenly turns off in the middle of the conversation!<\/span><\/li>\n
      2. Choose the right location –<\/b>\u00a0Make sure to choose a quiet area for the call. Your partners will be annoyed to hear passing cars or side conversations during their call. If you don\u2019t have a chance to do so, use <\/span>Krisp noise cancelling app<\/span><\/a>, which mutes background noise in calls from both sides and enhances your voice quality.
        \n<\/span><\/li>\n
      3. Relax –<\/b>\u00a0And stay positive: everything will be fine! Technical issues happen to everyone, so if it does to you, just stay calm. If you are too nervous, you can practice a few <\/span>tips to alleviate stress<\/span><\/a> before conference calls.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

        [demo-new]<\/p>\n

        During the conference call<\/b><\/h2>\n

        Etiquette:<\/span><\/i><\/h3>\n
          \n
        1. Don\u2019t be late –\u00a0<\/b>Let\u2019s agree together that a conference call is also a meeting. You try to be on time in real life meetings, right? Treat conference calls similarly, be on time.<\/span><\/li>\n
        2. Introduce yourself –<\/b>\u00a0When starting a conference call, never forget to introduce yourself. It\u2019s very important that people know and get accustomed to your voice, so they understand who is talking. <\/span>If there are people who you\u2019ve never met, make sure that everyone introduces themselves by the name, so the speakers will have a better understanding of who the attendees are.<\/span><\/li>\n
        3. Let other people talk –<\/b>\u00a0While talking, pause regularly between your speech. This will give an opportunity for participants to clarify or ask something. <\/span><\/li>\n
        4. Inform people about leaving the conference –<\/b>\u00a0If you are leaving during the conversation, you should let other people know since it will be awkward and rude if somebody talks to you and then finds out you weren\u2019t on the call all that time.<\/span><\/li>\n<\/ol>\n

          \"conference<\/p>\n

          Productivity:<\/span><\/i><\/h3>\n
            \n
          1. Always stay on topic –<\/b>\u00a0Take a look at your agenda if you feel like the meeting is going the other way round. You have specific things to discuss, so don\u2019t spend time on things that can be discussed out of the official call. When someone joins late, it\u2019s not a good idea to waste time and fill them in on what happened. Instead, the late joiners can check the meeting notes or catch up with you after the call.<\/span><\/li>\n
          2. Don\u2019t let the silence invade your conference call –\u00a0<\/b>Participants have no opportunity to see you, so if they don\u2019t hear you too then communication will drop to zero. Let other people know if you\u2019re busy checking something so they don\u2019t think of technical issues or you disregard the conversation.<\/span><\/li>\n
          3. Tell your participants that the conference is wrapping up –<\/b>\u00a0Don\u2019t just suddenly say \u201cbye\u201d and go out of the call. The fact that the conversation is ending will give attendees the opportunity to say their final words or ask the last question.<\/span><\/li>\n<\/ol>\n

            Technical issues:<\/span><\/i><\/h3>\n
              \n
            1. Mute yourself when you aren\u2019t speaking –<\/b>\u00a0That will ensure that no noise will disrupt the meeting. However, if you have <\/span>Krisp<\/span><\/a>, there will be no need for that: foreign voices will be muted automatically, and only your voice will be heard during the conversation.\u00a0<\/span><\/span>Also, don\u2019t forget to unmute yourself. You will create unusual silence in the conversation and will waste your time repeating yourself.<\/span><\/span><\/li>\n
            2. Don\u2019t put your conference call on hold –<\/b>\u00a0First of all, it is a sign of disrespect and shows your lack of attention and interest. Secondly, on-hold music will start playing, and it will disturb other call participants.<\/span><\/li>\n<\/ol>\n

              After the conference call<\/b><\/h2>\n

              \"conference<\/p>\n

                \n
              1. Write down all the decisions made during the conference call –\u00a0<\/b>Not only will this help you understand what you\u2019ve achieved during the conference call but also will help you remember what you have to do.<\/span><\/li>\n
              2. Connect with the new acquaintances –<\/b>\u00a0If you got acquainted with new people during the conference call, make sure to connect with them via social media or email. This will ease future communication with them.<\/span><\/li>\n
              3. Share the results –\u00a0<\/b>Send the next steps and the results of the conference call to the participants, so they also know their tasks and duties.<\/span><\/li>\n
              4. Relax once more –<\/b>\u00a0The conference call is over.<\/span><\/li>\n<\/ol>\n

                We hope that this guide has helped you and that your upcoming conference call will be a total success. Good luck!<\/span><\/em><\/p>\n

                Read next:<\/h3>\n

                Funny Things People Do in a Conference Call Meeting<\/span><\/a><\/p><\/blockquote>\n

                Next section: How to Find a Work from Home Job<\/a><\/strong><\/h4>\n

                Go back:\u00a0Work From Home Guide<\/a><\/strong><\/h4>\n","protected":false},"excerpt":{"rendered":"

                Conference calls are as popular as ever with no boundaries of physical presence. But this doesn\u2019t make them any less important than physical meetings. In fact, conference call etiquette can affect the quality and results of your meetings. It\u2019s unlikely for you to reach any result if you keep checking your email or playing a […]<\/p>\n","protected":false},"author":11,"featured_media":9632,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[314,57],"tags":[225,226,227],"acf":[],"yoast_head":"\nConference Call Etiquette: How to Have Better Conference Calls in 2022<\/title>\n<meta name=\"description\" content=\"Knowing and maintaining conference call etiquette is very important, so here are the best tips to help you have better conference calls.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/krisp.ai\/blog\/conference-call-etiquette-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Conference Call Etiquette: How to 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