{"id":6288,"date":"2020-05-06T21:35:28","date_gmt":"2020-05-06T17:35:28","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=6288"},"modified":"2025-01-27T18:49:04","modified_gmt":"2025-01-27T14:49:04","slug":"distributed-team","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/distributed-team\/","title":{"rendered":"What Is a Distributed Team (and How to Manage One)"},"content":{"rendered":"

The remote team (also called the “distributed team”) is a trend in the modern workplace. Many small businesses are entirely remote. Some larger companies are also experimenting with the idea.<\/span><\/p>\n

It’s vital to the modern manager’s career to understand what a distributed team is, the benefits of remote workers, and the differences in remote team management.<\/span><\/p>\n

What Is a Distributed Team?<\/span><\/h2>\n

A distributed team is a group of employees who work together – but remotely. They could be working from their homes in the same town, region, or scattered around the globe.<\/span><\/p>\n

This model is the opposite of a co-located team, which is a more traditional work environment. Co-located teams meet in the same physical space, like an office.<\/span><\/p>\n

Why Do You Need to Understand the Distributed Team?<\/span><\/h2>\n

The remote team is becoming more common, as <\/span>statistics on remote work<\/span><\/a> show.<\/span><\/p>\n

Working remotely used to be challenging for many reasons, especially collaboration and communication. However, many tools to solve these challenges have appeared – thanks to the rapid advance of technology and increased Internet speeds in the last two decades.<\/span><\/p>\n

With these new tools solving old remote work problems, the distributed team is now more common. This rise in remote work means that you’ll likely need to manage a remote team one day.<\/span><\/p>\n

The Distributed Team Is Here to Stay, Thanks to Competitive Advantages<\/span><\/h2>\n

The distributed team is becoming more common – to the point where it’s a required arrangement for many employees. In fact, 67% of millennials prefer work flexibility over a higher salary.<\/span><\/p>\n

Top Talent Prefers Remote Work<\/span><\/h3>\n

Also, top talent tends to prefer to work remotely. A company that offers remote working options has the advantage when hiring this talent. If an organization doesn’t embrace a distributed team model, they’re putting themselves at a competitive disadvantage.<\/span><\/p>\n

Increased Global and Timezone Coverage<\/span><\/h3>\n

In a distributed team, agile is also an advantage along with an increased talent pool. Having employees around the world provides a foot in the door to different markets – but it also offers round-the-clock coverage (without anyone working the night shift).<\/span><\/p>\n

\"night<\/p>\n

Better Employee Freedom (and Retention)<\/span><\/h3>\n

Along with working from home, remote employees have more freedom to set their schedules, or even travel during the workweek. This increased freedom leads to higher employee satisfaction – which creates better retention.<\/span><\/p>\n

Remote Employees Are Surprisingly Productive<\/span><\/h3>\n

The exact statistics vary, but all have one thing in common: remote employees tend to accomplish more (and cut costs for businesses). A willingness to work longer hours, fewer office distractions, better sleep, and reduced stress could all be reasons for this surge in productivity.<\/span><\/p>\n

What Are Four Principles for Distributed Team Management at Work?<\/span><\/h2>\n

With the distributed team here to stay, managers must become competent at remote management.<\/span><\/p>\n

Remote work does come with challenges, and the same approaches used to manage a co-located is unlikely to yield the same benefits when applied to a remote team.<\/span><\/p>\n

Here are some tips for managing your remote workforce:<\/span><\/p>\n

Trust Is Key – but Frequent Organized Check-ins Are Still a Critical Practice<\/span><\/h3>\n

Most employees are significantly happier when they’re not micromanaged – and more satisfied employees tend to produce better results.<\/span><\/p>\n

However, this doesn’t mean it’s best practice to let them run wild. Excess communication is disruptive, but it’s vital to ensure all members are on the same page.\u00a0<\/span><\/p>\n

It’s easier to keep tabs on everyone when they’re in the same physical office, but this becomes more challenging in a remote team spread out across multiple locations or timezones.<\/span><\/p>\n

Encourage your team members to communicate with each other, and have your employees keep you updated on their progress as often as you think is necessary.<\/span><\/p>\n

It’s also essential to bring the entire team together daily or weekly on a structured conference call. These meetings keep everyone updated on progress and encourages innovation. Frequent retrospectives help everyone chime in on what’s working or could be improved.<\/span><\/p>\n

Communicating Globally Is an Art – It Takes More than Firing off an Email<\/span><\/h3>\n

The email has its place in asynchronous communication, but is often overused and underperforms. We’ve all seen massive email threads littered with attachments and cryptic messages – but information quickly becomes lost.<\/span><\/p>\n

\"disorganized\"<\/p>\n

Use <\/span>remote communication software tools<\/span><\/a> effectively. Know when a video call, email, or chat message is the most appropriate. Understanding how to craft these messages with all required information to reduce back-and-forth, and time them to be the least intrusive is an art – but it’s essential.<\/span><\/p>\n

Along with matching the right medium to the message, global time zone awareness is critical. Don’t expect a quick response from John when you message him first thing in your morning (but at 2 AM for him). Group calls can be more challenging to schedule when members span multiple time zones.<\/span><\/p>\n

Proper Remote Software Solves Problems from Not Having Co-located Teams<\/span><\/h3>\n

Sticking to one communication tool is easy – but it’s ineffective. Remote managers need to be comfortable with a variety of collaboration tools.<\/span><\/p>\n

Bideo software like Zoom fills the gap in face-to-face communication. Chat software like Slack solves the problem of not being able to walk to someone’s office and ask a quick question.\u00a0<\/span><\/p>\n

Software like <\/span>Krisp helps increase call quality<\/a> by cutting out distracting noises<\/span>, making communication more effective.<\/span><\/p>\n

[demo-new]<\/p>\n

Check out this video review – you might be interested to see how Krisp’s<\/a> noise reduction is different from Zoom noise cancellation<\/a><\/p><\/blockquote>\n

https:\/\/www.youtube.com\/watch?v=wVYxJ7lMNpc<\/div>\n

Cloud storage like Google Drive makes it easy to organize and find documents – a much more elegant solution than sifting through dozens of email attachments. The right project management software helps team members and managers seamlessly communicate requirements, progress, and related information.<\/span><\/p>\n

Not Everyone Should Work Remotely, so Find the Right People, and Train Them Effectively<\/span><\/h3>\n

As mentioned, trusting your team is essential.\u00a0<\/span><\/p>\n

This trust makes it crucial to thoroughly vet employee candidates during the hiring process for a remote team. Some people have more self-discipline than others, and this discipline is vital for a remote team. Previous successful remote experience, self-employment, or freelance experience is a good sign.<\/span><\/p>\n

Even when you pick the perfect candidate, they’ll only be as effective as their onboarding. It can be harder for a new employee to get up to speed when they can’t lean over the cubicle to ask a quick question, or socialize over a lunch break.\u00a0<\/span><\/p>\n

Pay attention to your onboarding process and check-in with new employees to see if they need anything extra.<\/span><\/p>\n

Get Started Managing Your Distributed Team with These Tips<\/span><\/h2>\n

There are thousands of books and articles written on managing a remote team. What works for one company culture or size may not work for another – so there’s no single best way that fits every team.<\/span><\/p>\n

These differences mean that there may be some trial and error involved. Nonetheless, use these four broad principles to generate tactics for managing your distributed team.<\/span><\/p>\n

Read next: Best Tools & Apps for Distributed Teams<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

The remote team (also called the “distributed team”) is a trend in the modern workplace. Many small businesses are entirely remote. Some larger companies are also experimenting with the idea. It’s vital to the modern manager’s career to understand what a distributed team is, the benefits of remote workers, and the differences in remote team […]<\/p>\n","protected":false},"author":20,"featured_media":6292,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[57],"tags":[],"acf":[],"yoast_head":"\nDistributed Team: What Is It and How to Manage It - Krisp<\/title>\n<meta name=\"description\" content=\"Are you looking to learn what a distributed team is and how to manage it? 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