{"id":5253,"date":"2020-03-17T18:09:25","date_gmt":"2020-03-17T14:09:25","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=5253"},"modified":"2024-07-04T13:08:23","modified_gmt":"2024-07-04T09:08:23","slug":"remote-team-tools-for-productivity","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/remote-team-tools-for-productivity\/","title":{"rendered":"Best Productivity Apps for 2022\u00a0(Perfect for Work from Home)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Today, we\u2019ve reached a point where not only remote work is possible, but also vital. Companies are increasingly using technology and productivity apps to boost remote team efficiency.\u00a0<\/span><span style=\"font-weight: 400;\">Remote work is not just becoming popular but is a<\/span><span style=\"font-weight: 400;\">\u00a0reality for more and more teams who need to use various tools to collaborate virtually across the world.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of these productivity apps are straightforward\u2013\u2013others are tools you may not even have known you needed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So without further ado, let&#8217;s dive in!<\/span><\/p>\n<p><iframe title=\"Productivity Apps for 2021 [Top 20 Productivity Apps]\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/smAev9rOhbg?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<h2><span style=\"font-weight: 400;\">No More Scheduling Hassle<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Remote or not, time management is one of the main challenges of working, period. But when you have a remote team, things get a little complicated.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Which time zones are your colleagues working from? When\u2019s the best time to set a meeting if one of them\u2019s in Australia and the other in New York?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The time-saving tools below can turn that headache into a beautiful UI that handles these time-consuming tasks for you.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Calendly<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For one-on-one meetings, it\u2019s hard to beat Calendly, a tool that gets rid of the need for other people to ask you questions you can\u2019t answer right away like \u201c<\/span><i><span style=\"font-weight: 400;\">What\u2019s your availability this week?<\/span><\/i><span style=\"font-weight: 400;\">\u201d or \u201c<\/span><i><span style=\"font-weight: 400;\">Can you do 2:00 PM (PST) on Monday?<\/span><\/i><span style=\"font-weight: 400;\">\u201d\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5260\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/calendly.png\" alt=\"calendly remote team productivity\" width=\"799\" height=\"520\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Instead of forcing you to check your calendar and respond to your colleague\u2019s email, Calendly lets you set your availability on your very own \u201ctimes I\u2019m free\u201d calendar. Any free slot on your calendar is a game for your remote teammates or business associates <a href=\"https:\/\/krisp.ai\/blog\/prepare-for-remote-conference\/\">to schedule a meeting<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Of course, the app will send all attendees reminders and confirmation emails, so you don\u2019t have to worry about checking who scheduled what when.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Doodle\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">On the other hand, sometimes you need to ask other people when they\u2019re free, usually followed by a bit of back-and-forth while you try and figure out the best time for you both. Enter Doodle.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5261\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/doodle.png\" alt=\"doodle\" width=\"1574\" height=\"874\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Doodle is a scheduling survey app that asks everyone to tick time slots that work for them. Once everyone has filled out the slots, you\u2019ll be able to see in one glance the optimal times to schedule something.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Neat, huh?<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Float<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Synced calendars are a must for seeing everyone\u2019s availability, but <\/span><a href=\"https:\/\/www.float.com\/\"><span style=\"font-weight: 400;\">Float<\/span><\/a><span style=\"font-weight: 400;\"> takes this idea to the next level. They\u2019ve developed a tool that lets teams plan smart by giving them access to others\u2019 resources and bandwidth as opposed to simply seeing when they\u2019re in a meeting.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5262\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/float.png\" alt=\"float\" width=\"1600\" height=\"868\" \/><\/p>\n<p><span style=\"font-weight: 400;\">At a glance, you can see who\u2019s on the team, what their roles and titles are, and how many hours they\u2019re available for work. It sounds like a simple idea but when planning projects, this kind of dashboard can come in very handy when managing timelines and keeping things on schedule.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Apart from basic functions like scheduling on the cloud, with Float you can also see a project\u2019s status, milestones, and real-time budget allocation with their reporting tool.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Organize Better<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Let\u2019s face it. One of the main challenges of working on a remote team is <a href=\"https:\/\/krisp.ai\/blog\/project-management-tools-for-virtual-teams\/\">project management<\/a>. You simply can\u2019t walk up to a colleague\u2019s desk and ask how that project\u2019s coming along.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That makes these project management tools the lifeblood of any operation that wants a sustainable way to manage remote team productivity.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Trello<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Trello made kanban boards a thing. Like a lot of neat systems for organization, <\/span><i><span style=\"font-weight: 400;\">kanban <\/span><\/i><span style=\"font-weight: 400;\">is a Japanese term for a system in lean manufacturing that\u2019s now spread to project management as a whole. Trello adopted this to create a visual tool that\u2019s highly satisfying and useful for seeing which project is at which stage of the pipeline.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5263\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/trello.png\" alt=\"trello remote team productivity\" width=\"1352\" height=\"429\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Now you can see exactly where everything is, who\u2019s working on what, and best of all\u2013\u2013move around those cards on the board at your pleasure.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Notion<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A relatively new player in the field, Notion is a visually appealing tool that advocates for ample emoji use and offers all-in-one features. It\u2019s great for creating an internal knowledge base, managing to-do tasks, and working with spreadsheets.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5264\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/notion.png\" alt=\"notion \" width=\"960\" height=\"540\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This evolving product has a lot of potential and remote teams can experiment with it to see how they can use it to their best advantage.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">ProofHub<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Like Notion, <\/span><a href=\"https:\/\/www.proofhub.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">ProofHub<\/span><\/a><span style=\"font-weight: 400;\"> seeks to replace a set of apps for collaboration and instead put them under a single umbrella. Among its features are in-app chats, markup tools, kanban boards, timesheets, team calendars, and a central cloud for storing files.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5266\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/proofhub.png\" alt=\"proofhub remote team productivity\" width=\"1234\" height=\"671\" \/><\/p>\n<p><span style=\"font-weight: 400;\">In short, it\u2019s a robust communication tool for teams, where everyone gets instant access to important announcements on their dashboard, as well as a single calendar and project management tool to see what everyone\u2019s working on. You can even invite clients to the software so they can see progress in real-time.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Productivity Apps For Collaborating Remotely<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In lieu of meetings upon meetings, remote teams need tools that enable them to communicate complex ideas efficiently in writing and across different time zones. Not everything can be done verbally all the time\u2013\u2013making these tools below incredibly important for remote team productivity.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Twist<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Twist is the best asynchronous communications tool out there. It was intentionally built by and for remote teams, bearing their unique challenges in mind. Doist, the company behind the product, realized that using Slack was putting pressure on their remote team to communicate synchronously even though they\u2019re scattered across several time zones.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5267\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/twist.png\" alt=\"twist\" width=\"1510\" height=\"1001\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Deciding they needed a tool that would better accommodate their needs, they built Twist. Unlike other communication tools like Slack, Twist is not a chat, nor does it thrive on notifications. Instead, the software uses \u2018threads\u2019 to store conversations under a specific topic so that anyone can jump in at any time and see the discussion that\u2019s taken place while they were away.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Best of all, it offers various ways to turn off notifications, encouraging you to focus on your work rather than distractedly catching up with your colleagues at all times.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">InVision<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Replacing regular design meetings with a remote tool might seem rightfully challenging but InVision has made it beautifully possible. Not only can you upload your prototypes to share with your colleagues, but you can also leave your notes and feedback directly on the wireframe, mockup, and other design elements for easy collaboration.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5268\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/invision.png\" alt=\"invision\" width=\"1600\" height=\"756\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Using their digital whiteboard, Freehand, remote team members can leave notes, which can then be followed by everyone else. You\u2019ll know who contributed which note and respond with your own.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Personal Productivity Boost<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">So it\u2019s all fine for remote teams to find tools that let them collaborate wherever they are, but what about personal productivity? Sure, working remotely means freedom from office distractions but how can you motivate yourself and improve focus when you\u2019re sitting in your pajamas at home?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Check out these <a href=\"https:\/\/www.youtube.com\/watch?v=smAev9rOhbg\">best\u00a0productivity apps<\/a> to find tools that can boost your personal productivity and in turn, contribute to the overall remote team productivity.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Freedom<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The number one distraction for anyone working on a computer is the internet. Unfortunately, collaborating remotely often means you can\u2019t turn this off. But there are ways to banish the most time-consuming blackholes from your screen.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5269\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/freedom.png\" alt=\"freedom app\" width=\"1232\" height=\"770\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Freedom is the ultimate distraction blocker for those who find themselves climbing down the rabbit hole of news and social media sites. You can tell yourself reading tech news on Reddit or Hacker News is \u2018research\u2019 but if you want to be honest with yourself and improve your focus on more urgent tasks, simply set Freedom to block those sites for any given time\u2013\u2013across all your devices.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Krisp<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Why are noise-canceling headphones so popular? In our modern world, unwelcome noises are a part of everyday life. From honking horns and fire trucks to your neighbor\u2019s dog or even your own, sounds are a part of your day whether you\u2019re working remotely or in the office. When it&#8217;s time to make calls, these noises can be distracting at best and embarrassing at worst.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5270\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/krisp.png\" alt=\"krisp\" width=\"791\" height=\"982\" \/><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/krisp.ai\">Krisp<\/a> gives you the ability to block them out to make your calls interruption-free. No more \u201c<\/span><i><span style=\"font-weight: 400;\">What was that?<\/span><\/i><span style=\"font-weight: 400;\">\u201d or \u201c<\/span><i><span style=\"font-weight: 400;\">Sorry, my dog\u2019s a little restless today<\/span><\/i><span style=\"font-weight: 400;\">,\u201d during your meetings. Turn off all background noise on either your end or your call partner\u2019s side with one click. Simple as that.<\/span><\/p>\n<p>[demo]<\/p>\n<h3><span style=\"font-weight: 400;\">Noisli<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Sometimes, you want to do the opposite of blocking out noise. Putting on relaxing sounds in the background can improve your focus or make you feel like you\u2019re in nature. <\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5271\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/noisli.png\" alt=\"noisli\" width=\"1235\" height=\"1256\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With Noisli, you can choose the sound you want\u2013\u2013thunder, rain, forest, etc\u2013\u2013by picking one or a combination to create the perfect backdrop while you work.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Bear<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Not all note-taking is equal. That is to say, sometimes you just need to jot down your ideas\u2013\u2013not for anyone else to see, not to write down a recap, but only to get your creative juices flowing. Or even to remember specific details you know will be important to your work.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5272\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/bear.png\" alt=\"bear remote team productivity\" width=\"1600\" height=\"782\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Bear lets you organize these scattered notes in a beautiful, minimalist way across your phone, tablet, and computer. No more lost post-its, scraps of unorganized notebook paper, or impossible-to-find notes across random apps on your phone or computer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead, keep them in-sync and find them easily with search. Most importantly, Bear\u2019s beautiful design makes these notes a joy to read, no matter how random they may be.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Clockify<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">As peak productivity has become a main focus for many workers today, time tracking tools have never been more popular. <\/span><a href=\"https:\/\/clockify.me\/\" target=\"_blank\" rel=\"noopener noreferrer\">TimeCamp<\/a><span style=\"font-weight: 400;\"> is unique in that it\u2019s free with unlimited users and projects, with optional upgrades that offer advanced functionality such as the ability to hide time from certain users or brand your reports.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-5265\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/01\/clockify.png\" alt=\"clockify\" width=\"1600\" height=\"736\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Basic features include reports, timesheets, and tracking billable hours. It\u2019s a tool that will give you a very good look at how you\u2019re spending your time and how much each client or project generates.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">TimeCamp<\/span><\/h3>\n<p>Alternatively, there is <a href=\"https:\/\/www.timecamp.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">TimeCamp<\/a>. This software offers automatic time tracking that logs hours in the background, assigning time entries to the appropriate tasks by keywords. What&#8217;s unique among the competitors, its tree structure allows creating unlimited numbers of tasks for each project at any level. The structure helps you organize time spent on working for different clients.<\/p>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-7174\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2020\/03\/screenshot2.png\" alt=\"timecamp app\" width=\"2842\" height=\"1638\" \/><\/p>\n<p>The billing feature allows you to set an individual income\/cost rate for projects and users. Then you can quickly create and customize an invoice based on the time gathered for a specific project or fill the blank one. With the extensive reports, you&#8217;ll be able to track the team&#8217;s workflow, productivity, and efficiency. The app tracks the activities in the background, so users can easily fill their timesheets.<\/p>\n<p>TimeCamp also serves the companies as an attendance management tool, offering vacation hours\/holidays, breaks, remote work and leaves monitoring. What is more, combining attendance and billing rates for each employee, gives you a payroll system inside TimeCamp.<\/p>\n<h2><span style=\"font-weight: 400;\">Work From Home Productivity Apps: Honorable Mentions<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Though this list is plenty to get you started the right foot, there are still more tools worth checking out. We\u2019ve listed some of them below:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>iA Writer: <\/b><span style=\"font-weight: 400;\">Writing software that lets you focus purely on the writing.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Instapaper: <\/b><span style=\"font-weight: 400;\">An app that lets you save articles on the web to read later.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Otter<\/b><span style=\"font-weight: 400;\">: An AI-assistant that transcribes your meetings.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Toggl<\/b><span style=\"font-weight: 400;\">: An easy-to-use time-tracking tool to track your own productivity levels.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Todoist<\/b><span style=\"font-weight: 400;\">: A to-do app that comes packed with useful features to get your work done.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">To be sure, this is not a complete list. But the fact that there are so many powerful, well-designed tools for focused, productive work is a testament to how the future of work will shape up\u2013\u2013more remote work and less time-sucking distractions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Do you have a favorite <a href=\"https:\/\/www.youtube.com\/watch?v=smAev9rOhbg\">productivity app<\/a> that\u2019s not listed here? <a href=\"https:\/\/bit.ly\/2xNPyXp\">Share it on Twitter<\/a> and tag us, we&#8217;ll add it here.\u00a0<\/span><\/p>\n<h3>Read next:<\/h3>\n<blockquote><p><a href=\"https:\/\/krisp.ai\/blog\/work-from-home-apps\/\">10 Unique Apps for Working from Home<\/a><\/p>\n<p><a href=\"https:\/\/krisp.ai\/blog\/top-relaxing-sounds-to-increase-focus\/\"><span style=\"font-weight: 400;\">Top 5 Relaxing Sounds To Help You Focus<\/span><\/a><\/p><\/blockquote>\n<h4>Next section: <a href=\"https:\/\/krisp.ai\/blog\/audio-versus-video-conference\/\">Conferencing at Home: The Do\u2019s and Don\u2019ts<\/a><\/h4>\n<h4>Go back:\u00a0<a href=\"https:\/\/krisp.ai\/blog\/work-from-home-guide\/\">Work From Home Guide<\/a><\/h4>\n","protected":false},"excerpt":{"rendered":"<p>Today, we\u2019ve reached a point where not only remote work is possible, but also vital. Companies are increasingly using technology and productivity apps to boost remote team efficiency.\u00a0Remote work is not just becoming popular but is a\u00a0reality for more and more teams who need to use various tools to collaborate virtually across the world. Some [&hellip;]<\/p>\n","protected":false},"author":23,"featured_media":4839,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[516,57],"tags":[70,230,301,60],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Best Productivity Apps for 2022\u00a0(Perfect for Work from Home)\u00a0 - Krisp<\/title>\n<meta name=\"description\" content=\"New decade, new wave of productivity. 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