{"id":10422,"date":"2023-10-04T13:59:49","date_gmt":"2023-10-04T09:59:49","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=10422"},"modified":"2025-01-29T16:27:03","modified_gmt":"2025-01-29T12:27:03","slug":"meetings-glossary","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/meetings-glossary\/","title":{"rendered":"Glossary of Meeting Terms"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Meetings are an essential part of any organization or project. They help to communicate, collaborate, and coordinate with others, as well as to achieve goals, solve problems, and make decisions.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">However, meetings can also be confusing, frustrating, and ineffective if they are not well planned, managed, or understood.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">One of the ways to improve your meeting experience and effectiveness is to learn the glossary of meeting terms.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">This post explores some of the most common meeting terminologies, including:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Action item.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">All-hands meeting.<\/span><\/li>\n<li aria-level=\"1\">Meeting transcriptions.<\/li>\n<li aria-level=\"1\">Meeting notes.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Catch-up meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Icebreaker.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Meeting agenda.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Meeting cadence.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minutes of a meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Objectives and key results.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Retrospective meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Skip-level meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stand-up meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">One-on-one meeting.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Meeting Term Glossary<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Knowing the glossary of meeting terms empowers you to articulate ideas clearly, understand complex discussions, and participate confidently. It enables you to cut through jargon, eliminate misunderstandings, and make the most out of every meeting opportunity.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">By knowing the glossary of meeting terms, you can:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare better for your meetings by understanding the purpose, format, and expectations of each meeting;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Participate more actively and confidently in your meetings by using the appropriate language and terminology;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Follow up more effectively after your meetings by knowing the action items, next steps, and outcomes of each meeting.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">So, dive into our glossary and equip yourself with the knowledge to transform your meetings into efficient, productive, and smoothly run sessions. Be sure to check our blog for more information regarding each meeting terminology.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Action Item<\/span><\/h3>\n<p><a href=\"https:\/\/krisp.ai\/blog\/action-items-in-meeting-minutes\/\"><span style=\"font-weight: 400;\">An action item<\/span><\/a><span style=\"font-weight: 400;\"> is a specific task or activity assigned to a person or a team to complete within a given deadline. Action items are usually derived from the meeting agenda, the meeting minutes, or the meeting discussion.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Action items help to ensure that the meeting outcomes are followed up and implemented and keep meetings outcome-driven, ensuring that discussions lead to tangible results.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">When writing down action items, it is important to consider the following: <\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be more specific in your allocations leaving no room for ambiguity regarding the assignee and the expectations;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make it clear who is responsible for accomplishing the task. Ensure to highlight any primary or secondary assignees;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add the due dates or deadlines for each task;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use actionable language when drafting the action items, such as \u201creview, develop, or complete.\u201d<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">All-hands meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An all-hands meeting is a company-wide meeting that involves all the employees and usually the senior management. The purpose of an all-hands meeting is to share important information, celebrate achievements, align goals, and foster a sense of community.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Conducting all-hands meetings effectively reaps numerous rewards for organizations, such as:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Promoting unity<\/b><span style=\"font-weight: 400;\">: These meetings unite employees under a common organizational purpose, fostering a strong sense of belonging.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Fostering team alignment<\/b><span style=\"font-weight: 400;\">: Employees gain clarity on company objectives, ensuring that their daily work aligns with broader goals.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Boosting engagement<\/b><span style=\"font-weight: 400;\">: Increased transparency and engagement opportunities boost employee morale, motivation, and job satisfaction.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">All-hands meetings are typically held on a regular basis, such as monthly or quarterly. For example, an all-hands meeting might include: \u201cA presentation of the company\u2019s financial results and a recognition of the top performers.\u201d<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The agenda of an all-hands meeting is diverse and comprehensive, reflecting the multifaceted nature of modern organizations, and can highlight aspects including:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Leadership updates from top executives on the organization&#8217;s performance, strategic initiatives, and future goals.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Celebrating successes, recognizing outstanding contributions, and highlighting significant milestones to create a sense of accomplishment and motivation.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Providing insights into the company&#8217;s financial health and performance to foster financial literacy and transparency.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Sharing product launches, updates, and roadmaps to keep employees aligned with the organization&#8217;s offerings.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Meeting Transcriptions<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Meeting transcriptions are the word-by-word textual version of the spoken conversation. A transcription highlights everything that was said during the meeting, with some being <a href=\"https:\/\/krisp.ai\/blog\/verbatim-transcription\/\">verbatim transcription<\/a> \u2014 meaning they capture every single utterance made, including nuances.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Meeting transcriptions are crucial for various reasons, depending on the industry, with some finding them useful for:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accurate documentation;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enhanced recall;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Efficient information sharing;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legal and compliance purposes;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Improved accountability.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">There are different ways of generating meeting transcriptions, including the manual method of having to listen through the entire transcription before writing down exactly what you hear.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">However, there are more advanced, better ways to do so, such as using <\/span><a href=\"https:\/\/krisp.ai\/meeting-transcription\/\"><span style=\"font-weight: 400;\">AI transcription<\/span><\/a><span style=\"font-weight: 400;\"> tools like Krisp. Krisp captures everything said during the meeting verbatim, meaning no information goes undocumented.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Krisp also features an active noise cancelation feature, which makes it easier to capture more accurate transcriptions. It blocks out background noise, making your conversations crispier. As the conversations become clearer, the transcription becomes cleaner, saving you unnecessary long hours of post-meeting editing.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\"><\/p>\n<div class=\"text_center\">\n<div class=\"btn btn--primary\">\n        <a style=\"color:#FFF !important;\" href=\"https:\/\/account.krisp.ai\/sign-up\">Get Krisp for Free<\/a>\n    <\/div>\n<\/div>\n<p><\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Meeting Notes<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Meeting notes are the shortened written record of a meeting. They are mainly used to capture the key details of the meeting, highlighting various aspects, including the meeting takeaways, key discussions, decisions made, and action items assigned.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Meeting notes can either be used for personal records or to be shared among other shareholders who were either present or not present at the meeting. Besides being a source of historical reference and for record-keeping, meeting notes are crucial in ensuring transparency and accountability.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">To take effective meeting notes, you should:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review the agenda and objectives before the meeting to know the key points to watch out for;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose a reliable note-taking method. Although you can use the traditional pen-and-paper method, you can streamline your work and increase productivity by using an<\/span><a href=\"https:\/\/krisp.ai\/ai-meeting-note-taker\/\"><span style=\"font-weight: 400;\"> AI meeting note taker<\/span><\/a><span style=\"font-weight: 400;\"> like Krisp;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Focus on formatting your notes with bullet points, numbering, and headings for easier and faster readability;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assign clear action items, highlighting who\u2019s responsible for what, when, and how.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Catch-up meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A catch-up meeting is an informal and short meeting between two or more people who work together or collaborate on a project. The goal of a catch-up meeting is to update each other on the progress, challenges, feedback, and next steps.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-10433 size-full\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Catch-up-meeting.png\" alt=\"Catch up meeting\" width=\"1000\" height=\"700\" srcset=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Catch-up-meeting.png 1000w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Catch-up-meeting-300x210.png 300w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Catch-up-meeting-380x266.png 380w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Catch-up-meeting-768x538.png 768w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Catch-up-meeting-600x420.png 600w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p><a href=\"https:\/\/krisp.ai\/blog\/catch-up-meeting\/\"><span style=\"font-weight: 400;\">Catch-up meetings<\/span><\/a><span style=\"font-weight: 400;\"> can be scheduled or spontaneous, depending on the needs and preferences of the participants. The frequency and format of these meetings may vary depending on the team size, nature, and goals.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Some teams may have catch-up meetings daily, weekly, or monthly. Some teams may have in-person meetings, over the phone, or online. The key is to find the optimal balance that suits the team\u2019s needs and preferences.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The importance of catch-up meetings lies in their role in enhancing team communication and coordination, as they help to:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Align everyone on the same goals, priorities, and expectations;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify and resolve any problems or risks that may affect the project or task;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide and receive feedback and support from each other;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Build trust and rapport among team members;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Boost team morale and motivation.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Furthermore, to ensure that catch-up meetings remain productive and effective:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set clear objectives;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stick to the agenda;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Encourage participation from all team members;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Document action items to enhance follow-ups and promote accountability.\u00a0<\/span><\/li>\n<\/ol>\n<h3><span style=\"font-weight: 400;\">Icebreaker<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An icebreaker is a fun and engaging activity that is designed to help the meeting participants get to know each other, break the tension, and create a positive atmosphere.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Another name for a <\/span><a href=\"https:\/\/krisp.ai\/blog\/virtual-icebreakers\/\"><span style=\"font-weight: 400;\">meeting icebreaker<\/span><\/a><span style=\"font-weight: 400;\"> could be an &#8220;engagement activity&#8221; or simply an &#8220;activity&#8221; designed to break the ice and foster interaction among participants.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">They can also be used to:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase engagement and participation in the meeting;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strengthen relationships and trust within the team;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enhance communication and collaboration skills;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Boost team morale and motivation.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Icebreakers are usually done at the beginning of a meeting, especially when the people at a meeting are new to each other or have not met for a long time. They break the initial awkwardness and set a positive tone before the meeting is called to order.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">There are various types of icebreakers, depending on the purpose, format, and size of the meeting. Some common types are:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personal icebreakers: These icebreakers help the participants get to know each other better, share their interests, hobbies, or experiences, and build rapport and trust.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fun icebreakers: These icebreakers help the participants have fun, relax, and energize themselves before the meeting. They can also stimulate creativity and humor. For example, \u201cTwo Truths and a Lie\u201d is a fun icebreaker to kickstart a meeting.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">To select and facilitate effective icebreakers for your meetings, it is important to:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose an icebreaker that matches the purpose, format, and size of your meeting;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Consider the audience, culture, and context of your meeting;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep the icebreaker short, simple, and relevant.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Meeting Agenda<\/span><\/h3>\n<p><a href=\"https:\/\/krisp.ai\/blog\/effective-meeting-agenda\/\"><span style=\"font-weight: 400;\">A meeting agenda<\/span><\/a><span style=\"font-weight: 400;\"> is a document that outlines the topics, objectives, and expected outcomes of a meeting. Another word for agenda is meeting schedule, as it shows the \u2018schedule\u2019 that needs to be followed during the meeting.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-10434 size-full\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Meeting-agenda.png\" alt=\"Meeting agenda\" width=\"1000\" height=\"700\" srcset=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Meeting-agenda.png 1000w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Meeting-agenda-300x210.png 300w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Meeting-agenda-380x266.png 380w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Meeting-agenda-768x538.png 768w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Meeting-agenda-600x420.png 600w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">It is helpful in preparation for the meeting, guiding the discussion, and keeping the meeting on track and on time. An effective meeting agenda can be used as a formal list of things to do in a meeting, preventing meetings from becoming unfocused and time-consuming.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">A meeting agenda should include:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The meeting title, date, time, location, attendees, and roles;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The meeting goals and objectives;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The meeting items and time allocation;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The action items and next steps.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Creating an agenda can enhance the meeting&#8217;s effectiveness by increasing clarity and focus, improving preparation and participation, and reducing time wastage and frustration.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s also important to know how to utilize an effective agenda for the meeting to ensure that it becomes a success. Some of the key considerations include:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have goal clarity and align each item with meeting objectives;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Arrange items by importance and priority;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have realistic timing and allocate time sensibly;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stick to your agenda during your meeting;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Follow up after your meeting.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">It is always important to <\/span><a href=\"https:\/\/krisp.ai\/blog\/productive-meeting-agenda\/\"><span style=\"font-weight: 400;\">prepare a meeting agenda<\/span><\/a><span style=\"font-weight: 400;\"> and share it with the participants before the meeting and review it at the start of the meeting.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Meeting Cadence<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A meeting cadence is the frequency and duration of recurring meetings that are held for a specific purpose or project, such as touch base meetings. Other words for meeting cadence are meeting frequency or meeting occurrence. A meeting cadence helps to:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create a structured work environment that supports efficiency and effectiveness;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Align the team members on the same goals, priorities, and expectations;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Hold the team members accountable for their tasks and deliverables;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep the team members informed of the current status, progress, and challenges;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Foster collaboration and feedback among the team members.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Moreover, a consistent meeting cadence promotes regular updates and team synchronization. These meetings should be agreed upon by the participants and adjusted as needed, as they can vary based on the nature of the work and team dynamics. Common cadences include:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Daily stand-ups;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Weekly check-ins;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bi-weekly or monthly status updates;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quarterly or annual strategic planning.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">To ensure the success of meeting cadences, it is important to focus on purpose-driven meetings that respect the time of your team, minimizing disruptions and increasing productivity.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Moreover, always follow an effective agenda to make them goal-driven. However, you should also be flexible enough to adjust the meeting cadences as required.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Minutes of a Meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Minutes of a meeting are a written record of what was discussed at the meeting. Meeting minutes, as they are also called, help to document the key points, actions, and outcomes of a meeting for future reference and accountability.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-10435 size-full\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Minutes-of-a-meeting.png\" alt=\"Minutes of a meeting\" width=\"1000\" height=\"700\" srcset=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Minutes-of-a-meeting.png 1000w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Minutes-of-a-meeting-300x210.png 300w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Minutes-of-a-meeting-380x266.png 380w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Minutes-of-a-meeting-768x538.png 768w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Minutes-of-a-meeting-600x420.png 600w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Minutes ensure that meeting results are documented, helping with follow-ups and tracking progress.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">So, what are meeting minutes supposed to look like?<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><a href=\"https:\/\/krisp.ai\/blog\/how-to-take-meeting-minutes\/\"><span style=\"font-weight: 400;\">Taking meeting minutes<\/span><\/a><span style=\"font-weight: 400;\"> basically encompasses various aspects of a meeting, including:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Meeting details, such as date, location, and purpose;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Names of attendees;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Agenda items;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Key discussions, decisions, and highlights from the meeting;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Action items;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">And the next course of action.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Each organization may have its own unique format to follow. You can also make your work easier by having a reliable <\/span><a href=\"https:\/\/krisp.ai\/blog\/meeting-minutes-template\/\"><span style=\"font-weight: 400;\">meeting minutes template<\/span><\/a><span style=\"font-weight: 400;\"> to follow.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">These documents should be taken by a designated person during or after the meeting and distributed to the participants as soon as possible. You can also rely on a reputable meeting minutes app from providers like Krisp to get <\/span><a href=\"https:\/\/krisp.ai\/meeting-minutes-app\/\"><span style=\"font-weight: 400;\">automated meeting minutes<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\"><\/p>\n<div class=\"text_center\">\n<div class=\"btn btn--primary\">\n        <a style=\"color:#FFF !important;\" href=\"https:\/\/account.krisp.ai\/sign-up\">Get Krisp for Free<\/a>\n    <\/div>\n<\/div>\n<p><\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Objectives and Key Results (OKRs)<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Objectives and Key Results (OKRs) are a framework that helps define, measure, and achieve ambitious and aligned goals.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">OKRs consist of two components: an objective that describes what you want to accomplish and key results that quantify how you will know if you have achieved it. OKRs are usually set at multiple levels: individual, team, department, and organization.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Using OKRs in meetings ensures that discussions are tied to strategic goals. For example, a marketing team may discuss how their current activities align with the quarterly OKRs.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Retrospective Meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A retrospective meeting is a meeting that is held at the end of a project or a period of work to review what went well, what went wrong, and what can be improved.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">This meeting helps to identify the lessons learned, celebrate the successes, and address the challenges. It also encourages continuous improvement and team learning. A retro meeting or meetings should be facilitated by a neutral person and encourage honest and constructive feedback. You can host it as a virtual meeting or an in-person meeting.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Skip-level Meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A skip-level meeting is a meeting that is held between an employee and their manager\u2019s manager without the presence of their direct manager (hence the term \u2018skip\u2019). These meetings help to build trust, communication, and visibility across different levels of the organization.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-10436 size-full\" src=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Skip-level-meeting.png\" alt=\"Skip level meeting\" width=\"1000\" height=\"700\" srcset=\"https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Skip-level-meeting.png 1000w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Skip-level-meeting-300x210.png 300w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Skip-level-meeting-380x266.png 380w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Skip-level-meeting-768x538.png 768w, https:\/\/krisp.ai\/blog\/wp-content\/uploads\/2023\/10\/Skip-level-meeting-600x420.png 600w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<p><a href=\"https:\/\/krisp.ai\/blog\/skip-level-meeting\/\"><span style=\"font-weight: 400;\">A skip-level meeting<\/span><\/a><span style=\"font-weight: 400;\"> can uncover valuable insights, boost employee engagement, and enhance leadership visibility. Usually, higher-level managers call a meeting to focus on the employee\u2019s perspective, feedback, and development. These meetings can be held via <\/span><a href=\"https:\/\/krisp.ai\/blog\/best-meeting-apps\/\"><span style=\"font-weight: 400;\">online meeting platforms<\/span><\/a><span style=\"font-weight: 400;\"> like Zoom or in person.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Stand-up Meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A stand-up meeting is a brief and daily meeting that is held among a team or a group of collaborators to share their progress, plans, and problems. It is crucial for team development as it can be used to:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Foster team collaboration by encouraging communication, feedback, and support among team members;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Promote transparency by keeping everyone informed of the current status, progress, and challenges of the project or task;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintain project momentum by identifying and resolving any blockers or issues that may affect the project or task.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Stand-up meetings promote team synchronization, early issue detection, and efficient use of time. For example, a development team might have a daily stand-up to discuss progress and obstacles.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Successful stand-up meetings often follow a similar format or pattern, which mostly focuses on:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Setting clear objectives;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keeping the meetings short and focused;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Having every participant engage in the discussions.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Traditionally, a stand-up meeting required participants to \u2018stand up\u2019 while making their remarks. However, it all depends on the place of the meeting, as during virtual meetings, you don\u2019t need to stand.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">One-on-one Meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A one-on-one meeting is a private and regular meeting that is held between a manager and an employee. It can also be two people meeting to discuss various aspects regarding their roles in an organization. These meetings are beneficial because:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">They strengthen the manager-employee bond, enhancing trust and collaboration;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">They provide a platform to discuss career aspirations, skills development, and performance;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">They offer a private setting to address personal concerns, challenges, and work-related issues.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Although one-on-one meetings don\u2019t involve many participants, they should also follow a particular format to become successful and productive. For instance, it should always follow a preset agenda, promote open communication, and focus on the employee\u2019s concerns or hopes.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Get started with Krisp<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Every detail matters during important meetings, and that\u2019s why having Krisp as your indispensable ally revolutionizes how you engage in online discussions. With Krisp, you&#8217;re equipped to transcend the limitations of distance and distractions, ensuring that every virtual meeting is a resounding success.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Krisp is your trusted and reliable companion during all virtual meetings. Regardless of the platform you use, you can rest assured that you can get accurate AI transcriptions without spending a fortune.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Moreover, using Krisp, you get exclusive access to the <\/span><a href=\"https:\/\/krisp.ai\/ai-meeting-assistant\/\"><span style=\"font-weight: 400;\">AI meeting summary<\/span><\/a><span style=\"font-weight: 400;\"> feature, which condenses your textual conversations and provides relevant meeting takeaways, decisions, and action items.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The automatic note-taker from Krisp ensures that you don\u2019t need to manually take notes during your meetings, as you can rest assured of getting accurate meeting notes after the meeting is automatically captured.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Try Krisp For Free Today!<\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\"><\/p>\n<div class=\"text_center\">\n<div class=\"btn btn--primary\">\n        <a style=\"color:#FFF !important;\" href=\"https:\/\/account.krisp.ai\/sign-up\">Get Krisp for Free<\/a>\n    <\/div>\n<\/div>\n<p><\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Frequently Asked Questions<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">What is a list of items to be discussed at a formal meeting called?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A list of items to be discussed at a formal meeting is typically called an &#8220;Agenda.&#8221; It outlines the topics, objectives, and order of discussion for the meeting, ensuring that it stays organized and on track.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How can I create a meeting glossary for my team or organization?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To create a meetings glossary for your team, it is important to start by identifying the commonly used meeting terms and acronyms in your organization and define each of them in clear and concise language. You will then have to organize it alphabetically or categorically to make it easier for your team to access.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Is a meeting glossary useful for remote or virtual meetings?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes, a meeting glossary is highly beneficial for virtual meetings. It helps standardize communication and ensures that participants, especially those from diverse backgrounds or locations, understand the terminology.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">It also reduces miscommunication and enhances clarity, which is crucial in virtual settings where non-verbal cues may be limited.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How can I encourage the use of a meeting glossary within my organization?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To encourage the use of a meeting glossary within your organization, you should communicate the benefits of the glossary, such as improved clarity and efficiency. Thereafter, strive to have it integrated into training programs or onboarding processes of the organization.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Finally, regularly remind team members to refer to the glossary and contribute to its updates, lead by example, and consistently use the glossary in your own communication.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Is there a standard format for creating a meeting glossary?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There is no strict format for creating a meeting glossary, as it can vary based on the organization&#8217;s needs and preferences.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">However, a common format includes listing terms or acronyms alphabetically, providing clear definitions, and possibly categorizing them by relevance or department. The key is to make the glossary easily accessible and user-friendly for your team or organization.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Meetings are an essential part of any organization or project. They help to communicate, collaborate, and coordinate with others, as well as to achieve goals, solve problems, and make decisions.\u00a0 &nbsp; However, meetings can also be confusing, frustrating, and ineffective if they are not well planned, managed, or understood. &nbsp; One of the ways to [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":10522,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[443],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Glossary of Meeting Terms<\/title>\n<meta name=\"description\" content=\"Explore this comprehensive glossary of meeting terms to boost communication and equip yourself with the knowledge to navigate business gatherings confidently.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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