{"id":10378,"date":"2023-09-14T16:16:52","date_gmt":"2023-09-14T12:16:52","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=10378"},"modified":"2026-02-22T21:50:13","modified_gmt":"2026-02-22T17:50:13","slug":"what-should-not-be-included-in-meeting-minutes","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/what-should-not-be-included-in-meeting-minutes\/","title":{"rendered":"What Should not be Included in Meeting Minutes?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">You probably know what you should include in your minutes to capture discussions effectively, but do you know what should not be included in meeting minutes?\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">There are different types of meeting minutes, all depending on the nature of your meeting. However, even though the key details or information added may differ, there is a similarity as to what can and cannot go into these meeting recordings.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">This article extensively covers this topic by highlighting:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The essence of taking meeting minutes;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The main things you should not add to your meeting minutes;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What you should add to your meeting minutes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How to improve the accuracy of your meeting minutes.\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Why Do Meeting Minutes Matter?\u00a0\u00a0<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Meeting minutes are a formal documentation of discussions during an organized gathering. It keeps the records of the main discussion points during planned meetings, such as board meetings.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">There are different types of meeting minutes, all playing the same role. For instance, whether you are taking HOA meeting minutes or weekly company meeting minutes, the main purpose of these documents is to basically document the key discussions in an organized manner.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">So, besides keeping accurate records of the discussions, what else do meeting minutes do?\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><span style=\"font-weight: 400;\">Accountability\u00a0<\/span><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Meeting minutes establish a sense of accountability among participants. When individuals know their contributions and commitments are being recorded, they are more likely to take meetings seriously and fulfill their responsibilities.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><span style=\"font-weight: 400;\">Enhanced communication<\/span><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Meeting minutes are a good source of communication from within and outside the meeting. They can be used internally to keep team members unable to attend the meeting in the loop while maintaining transparency and accountability.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Externally, meeting minutes can be shared with other relevant stakeholders to keep them updated on the progress of the organization.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><span style=\"font-weight: 400;\">Legal and compliance purposes<\/span><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Meeting minutes are used to indicate that due process was followed when making certain decisions and to prove that these decisions were arrived at per established procedures.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">These documents can be used in legal circumstances to act as proof or show compliance.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Meeting minutes have many other benefits and reasons why organizations find them helpful. Nevertheless, how useful or beneficial meeting minutes are often lies in their structure.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">It is important to learn <\/span><a href=\"https:\/\/krisp.ai\/blog\/how-to-take-meeting-minutes\/\"><span style=\"font-weight: 400;\">how to take effective meeting minutes<\/span><\/a><span style=\"font-weight: 400;\"> by determining the most important sections or details to add to the document.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">This next section highlights some of the most common details that are not relevant or should not be included in meeting minutes.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">What Should Not be Included in Meeting Minutes?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Not everything discussed or observed during a meeting should find its way into the official minutes. Check out these commonly included sections in meeting minutes that should not be there in the first place.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Personal opinions and comments<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Meeting minutes should be objective and impartial. Avoid including personal opinions, judgments, or comments made by attendees, as these can skew the record and undermine the credibility of the minutes.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Focus on recording objective facts, discussions, and decisions. Keep minutes impartial and free from subjective remarks.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Excessive detail<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While it&#8217;s essential to provide sufficient information to understand the context of the meeting, minutes should not become exhaustive documentation of every single statement or interaction.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Summarize discussions, capture key <\/span><a href=\"https:\/\/krisp.ai\/blog\/key-takeaways\/\"><span style=\"font-weight: 400;\">meeting takeaways<\/span><\/a><span style=\"font-weight: 400;\">, and avoid transcribing verbatim. Aim for a balance between detail and brevity to keep the minutes concise and accessible.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Tangential conversations<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Meetings often involve side conversations or off-topic discussions. For instance, the host can begin with <\/span><a href=\"https:\/\/krisp.ai\/blog\/virtual-icebreakers\/\"><span style=\"font-weight: 400;\">virtual meeting icebreakers <\/span><\/a><span style=\"font-weight: 400;\">to get the meeting flowing.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">However, it&#8217;s important to filter out any tangential information and distractions from the minutes.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Instead, include only content relevant to the meeting&#8217;s agenda and objectives. This ensures that the minutes serve as a focused and efficient reference for participants.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Verbal exchanges or arguments<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To maintain a professional and constructive tone in meeting minutes, avoid recording heated arguments, personal attacks, or confrontations verbatim.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Sometimes, following a <\/span><a href=\"https:\/\/krisp.ai\/blog\/virtual-meeting-etiquette\/\"><span style=\"font-weight: 400;\">virtual meeting etiquette<\/span><\/a><span style=\"font-weight: 400;\"> guidebook may not be adequate, and things can get heated up.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">In this case, you should not focus on the emotional dynamics of the meeting when jotting down the meeting minutes.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Unconfirmed information<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Meeting minutes should reflect the most accurate and reliable information available during the meeting.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Avoid including unverified facts, rumors, or information subject to change. If necessary, clarify that certain details are pending confirmation or require further investigation.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Confidential or sensitive information<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Sensitive or confidential information should never be included in meeting minutes. This includes personal details about individuals, financial data, proprietary information, and any discussions explicitly marked as confidential during the meeting.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Be cautious and follow privacy and security protocols to protect sensitive information.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The same case applies to when you are using any meeting productivity tools. Ensure that the software you use has the right security and encryption protocols to protect and secure sensitive information. <\/span>Using <a href=\"https:\/\/krisp.ai\/ai-meeting-minutes\/\"><span class=\"s1\"><b>ai meeting minutes<\/b><\/span><\/a> tools can also help standardize what gets captured\u2014so the final record stays accurate, objective, and compliant.<\/p>\n<h3><span style=\"font-weight: 400;\">Off-the-record remarks<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Sometimes, participants may request that certain comments be considered &#8220;off the record.&#8221;\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">In such cases, it&#8217;s crucial to respect this request and refrain from including those remarks in the minutes. This maintains trust and openness within the meeting environment.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Meeting minutes should follow a particular structure that those recording them should adhere to.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Although not as strict as the ones mentioned above, there are a number of other things you should not include in your meeting minutes, depending on the nature of your meetings, such as:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Irrelevant details<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Avoid including information not directly related to the meeting&#8217;s purpose or agenda. Stick to what&#8217;s necessary to achieve the primary objectives.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Jargon and acronyms without explanation<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If industry-specific jargon or acronyms are used during the meeting, ensure they are either explained or spelled out the first time they appear in the minutes. Otherwise, it can be confusing for readers.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bias or favoritism<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Avoid showcasing any bias or favoritism in the minutes. Ensure that all participants and their contributions are treated fairly and accurately.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Inadequate attribution<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Make sure it&#8217;s clear who said what during the meeting, especially when discussing ideas, concerns, or suggestions. Use participant names or titles for attribution.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Ambiguity<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Be clear and precise in your language. Avoid vague statements or phrases that could be interpreted in multiple ways.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What To Include in Meeting Minutes<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You now have an idea of what you shouldn\u2019t include in meeting minutes. However, as a rule of thumb, meeting minutes should always follow a particular format regardless of the nature of the meeting.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Here are a few key things to include in your meeting minutes:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Meeting details<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Always begin your meeting minutes with the basics, including:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Date of the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Start and end times.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Specify the meeting&#8217;s physical location. However, if it is a remote or <\/span><a href=\"https:\/\/krisp.ai\/blog\/hybrid-meetings\/\"><span style=\"font-weight: 400;\">hybrid virtual meeting<\/span><\/a><span style=\"font-weight: 400;\">, you can mention the platform used.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">List the names and titles of all participants, including those present and absent. Instead of simply listing attendees, note any roles or titles they hold within the organization to provide context for readers.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Meeting agenda<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Before you start any meeting, it is always important to have an <\/span><a href=\"https:\/\/krisp.ai\/blog\/effective-meeting-agenda\/\"><span style=\"font-weight: 400;\">effective meeting agenda<\/span><\/a><span style=\"font-weight: 400;\"> that you intend to follow. You should highlight these agenda items in the order they were addressed in the meeting minutes.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Consider using subheadings or numbering to separate different agenda items.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">Meeting discussion\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Document the key points raised or discussed within each agenda item, including:\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A concise summary of the discussions;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proposals and ideas presented;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Questions raised during the discussions;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clarifications made.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Decisions and action items<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Your meeting minutes should document any decisions made during the meeting, as well as the action items or responsibilities assigned as a result of the meeting.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">You should also mention the responsible individuals and deadlines to maintain enhanced communication and promote accountability.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Streamlining Meeting Minutes with Krisp<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Effective meeting minutes are pivotal for organizations as they serve as a tangible record of discussions, decisions, and actions. While maintaining comprehensive minutes can be time-consuming, innovative solutions like Krisp\u2019s <\/span><a href=\"https:\/\/krisp.ai\/ai-meeting-assistant\/\"><span style=\"font-weight: 400;\">AI meeting assistant<\/span><\/a><span style=\"font-weight: 400;\"> and <a href=\"https:\/\/krisp.ai\/ai-note-taker\/\">AI note taker<\/a> are transforming how we capture and utilize meeting data.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Krisp, an <\/span><a href=\"https:\/\/krisp.ai\/meeting-transcription\/\"><span style=\"font-weight: 400;\">AI meeting transcription<\/span><\/a><span style=\"font-weight: 400;\"> tool, offers an effortless way to capture meeting discussions accurately, eliminating the need for manual note-taking.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">By seamlessly transcribing conversations in the background, Krisp allows meeting participants to focus entirely on the meeting, fostering more engaged and productive discussions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Krisp simplifies the post-meeting process by enabling easy access to meeting transcriptions.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/krisp.ai\/ai-note-taker\/\"><span style=\"font-weight: 400;\">AI meeting note taking<\/span><\/a><span style=\"font-weight: 400;\"> feature<\/span><span style=\"font-weight: 400;\"> can efficiently convert lengthy transcripts into <a href=\"https:\/\/krisp.ai\/ai-meeting-summary\/\">concise meeting summaries<\/a> that capture essential discussions, decisions, and action items. These summaries can then be effortlessly transformed into comprehensive meeting minutes. Krisp integrates seamlessly with popular meeting platforms, ensuring <a href=\"https:\/\/krisp.ai\/ai-note-taker\/google-meet\/\">AI-powered note-taking is available in Google Meet<\/a>, <a href=\"https:\/\/krisp.ai\/ai-note-taker\/zoom\/\">Zoom<\/a> and <a href=\"https:\/\/krisp.ai\/ai-note-taker\/microsoft-teams\/\">Microsoft Teams<\/a>.<\/span><\/p>\n<p>Note: If you\u2019re evaluating alternatives, here are the <a href=\"https:\/\/krisp.ai\/blog\/best-ai-meeting-minutes-apps\/\"><span class=\"s1\"><b>best meeting minutes apps<\/b><\/span><\/a> and the <a href=\"https:\/\/krisp.ai\/blog\/ai-note-taking-apps\/\"><span class=\"s1\"><b>best ai note taking apps<\/b><\/span><\/a> for different teams and workflows.<\/p>\n<p><span style=\"font-weight: 400;\">Try Krisp for free today and revolutionize how you capture your meeting minutes.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\"><\/p>\n<div class=\"text_center\">\n<div class=\"btn btn--primary\">\n        <a style=\"color:#FFF !important;\" href=\"https:\/\/account.krisp.ai\/sign-up\">Get Krisp for Free<\/a>\n    <\/div>\n<\/div>\n<p><\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Frequently Asked Questions<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Should questions be included in the meeting minutes?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Questions can be included in meeting minutes if they are relevant to the discussion or decision-making process.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span style=\"font-weight: 400;\">What should be done if the minutes are not accurate?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you discover inaccuracies in the meeting minutes, it&#8217;s crucial to address them promptly. First, bring the inaccuracies to the attention of the person responsible for taking the minutes. They can then make the necessary corrections and revisions.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Once the minutes are corrected, distribute the updated version to all relevant parties. It&#8217;s essential to maintain accurate records for transparency and accountability.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Should personal discussions among attendees be included in meeting minutes?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Personal discussions among attendees, such as unrelated chit-chat or social conversations, should generally not be included in meeting minutes. Personal discussions can be omitted to keep the minutes concise and relevant.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Should corrections or revisions made to the minutes during the meeting be noted?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes, corrections or revisions made to the minutes during the meeting should be noted in the minutes themselves. Transparency is essential, so if errors are identified and corrected during the meeting, these changes should be documented.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You probably know what you should include in your minutes to capture discussions effectively, but do you know what should not be included in meeting minutes?\u00a0 &nbsp; There are different types of meeting minutes, all depending on the nature of your meeting. However, even though the key details or information added may differ, there is [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":10384,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[443,512],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Should not be Included in Meeting Minutes?<\/title>\n<meta name=\"description\" content=\"Take a look at this comprehensive list of what should not be included in meeting minutes to enable you to write better minutes and capture discussions effectively.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/krisp.ai\/blog\/what-should-not-be-included-in-meeting-minutes\/\" \/>\n<meta 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