{"id":10333,"date":"2023-08-30T14:26:43","date_gmt":"2023-08-30T10:26:43","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=10333"},"modified":"2025-01-29T21:29:17","modified_gmt":"2025-01-29T17:29:17","slug":"remote-meetings-best-practices","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/remote-meetings-best-practices\/","title":{"rendered":"15 Remote Meetings Best Practices in 2023"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Following remote meetings best practices have proven to be a necessity and no longer just a \u2018want.\u2019 Ever since the new work-from-home trend became popularized, especially after the COVID-19 pandemic, we have had a lot of experiences with online meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In most cases, we learn from these experiences to make the entire virtual meeting experience more productive and successful.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, what\u2019s in store for 2023? How can you make these meetings even better?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This article comprehensively covers all you need to know by highlighting:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Expert tips for running remote meetings in 2023;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How to lead better remote meetings with Krisp.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Challenges with Managing Remote Team Meetings<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before exploring the main tips to follow in 2023, it is crucial to understand exactly what you may need to resolve.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is a no-brainer that companies now work with people from all over the world \u2014 different backgrounds, different time zones, and even cultural differences. This has made it quite challenging for some people to run and manage virtual meetings effectively.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Nevertheless, it would be prudent to navigate these issues to ensure productive and engaging interactions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of the most common challenges with managing remote team meetings include:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Technology hurdles<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There are many issues that can go wrong with dependence on technology, from unstable internet connections to platform compatibility problems. These technical hitches may disrupt the flow of meetings, causing delays and frustrations among participants.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Distractions\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Working from home can expose team members to various distractions, from household chores to family interruptions, ultimately disrupting virtual team meetings.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Communication barriers<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Without the nonverbal cues that come with in-person interactions, remote meetings can sometimes result in miscommunication or misunderstandings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The tone of voice and body language might not translate accurately through screens, potentially leading to confusion.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Burnout\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Staying for long hours in front of a computer screen can lead to burnout. Moreover, long hours spent on virtual meetings can lead to <\/span><a href=\"https:\/\/krisp.ai\/blog\/meeting-fatigue\/\"><span style=\"font-weight: 400;\">virtual meeting fatigue<\/span><\/a><span style=\"font-weight: 400;\">. Employees are more susceptible to this when working remotely.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Without clear rules of engagement and remote-working guidelines, they can easily be \u201con\u201d all day and never get a true break since they don\u2019t have a clear separation from work.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Lack of social interaction\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Virtual meetings often lack the casual interactions that occur naturally in an office setting. This can lead to a sense of isolation and hinder team bonding.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">15 Remote Meetings Best Practices In 2023<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Approaching virtual meetings in 2023 requires a holistic approach. Instead of just focusing on whatever is going on during the meeting, it is now paramount to consider every aspect, including before and after the meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s break this down even further and determine the top remote meetings best practices to consider:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Before the meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Planning and running a successful virtual meeting begins even before it starts. Here are some of the best tips to consider:\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">1. Set clear objectives<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Ensure that you clearly understand the role and purpose of the meeting before planning for it. What do you intend to achieve during this meeting? Who is supposed to be present? Setting clear objectives ensures that you get a focused and productive discussion.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">2. Create a detailed agenda<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">It is paramount to create an<\/span><a href=\"https:\/\/krisp.ai\/blog\/effective-meeting-agenda\/\"><span style=\"font-weight: 400;\"> effective meeting agenda<\/span><\/a><span style=\"font-weight: 400;\"> beforehand. A well-crafted agenda outlines the precise topics of discussion, the time allocation, and the expected outcomes. A good meeting agenda enables the participants to prepare well for the meeting.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">3. Select and use the right technology<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">One of the most crucial aspects of running a virtual meeting is selecting the<\/span><a href=\"https:\/\/krisp.ai\/blog\/best-meeting-apps\/\"><span style=\"font-weight: 400;\"> best online meeting applications<\/span><\/a><span style=\"font-weight: 400;\"> to use. Ensure that the platform you use for your virtual meeting is compatible with the devices used by your meeting participants.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You should also ensure everyone knows and understands how to use the preferred tools.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, you should also ensure to test the technology you will use during the meeting. This ensures that you are able to easily troubleshoot any glitches that may arise during the meeting. This is especially crucial if you are using any meeting productivity tools.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">4. Determine meeting rules<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">To ensure a smooth flow of discussions, it is important to set and distribute the meeting rules beforehand. This ensures that every participant understands whatever is expected of them and will adhere to the stated rules.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">5. Minimize distracting noises<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Besides setting a proper and non-distracting background, you should also consider cutting out distracting noises. Ensure that your meeting space is free from such sounds, or alternatively, use Krisp\u2019s noise-canceling tool to eliminate background noises and make your meeting space more formal and welcoming.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">During the meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With proper preparation, running and managing a virtual meeting becomes much easier. However, there are still additional things that you should do to ensure that it runs smoothly and becomes a success.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Check out these remote meetings best practices to follow during the discussions:\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">1. Start with an icebreaker<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Begin the meeting with a brief icebreaker or check-in to foster a sense of connection and engagement among participants. Don\u2019t just start the main discussions immediately after the meeting begins, as you may need to acclimate the participants to the new environment. Here are a few <\/span><a href=\"https:\/\/krisp.ai\/blog\/virtual-icebreakers\/\"><span style=\"font-weight: 400;\">virtual meeting icebreakers<\/span><\/a><span style=\"font-weight: 400;\"> that you can start with.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">2. Enforce virtual meeting etiquette<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Set ground rules for virtual behavior, such as muting microphones when not speaking, maintaining eye contact with the camera, and avoiding distractions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This<\/span><a href=\"https:\/\/krisp.ai\/blog\/virtual-meeting-etiquette\/\"><span style=\"font-weight: 400;\"> virtual meeting etiquette<\/span><\/a><span style=\"font-weight: 400;\"> ensures that everyone is given a safe space for effective discussions where they feel respected.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">3. Stick to the agenda<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">As the discussions progress, ensure that you adhere to the preset agenda. This makes it possible for you to accomplish the set discussions within the allocated timeframe, leaving everyone with a feeling of satisfaction and accomplishment after the meeting.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">4. Encourage participation<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Most organizations have adopted a policy from 2023 that only essential people should join in on meetings. This is a move to promote productivity, as the team\u2019s time is quite valuable.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Nevertheless, those present during meetings must be encouraged to speak up or share any insights about the discussion.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As the meeting leader, you have to actively engage all participants by asking open-ended questions and inviting contributions.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">5. Actively listen and take notes<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">A meeting is deemed productive if everyone can actively participate in the discussions and recall the relevant details soon after the meeting. This is why it is crucial that you encourage all participants to be attentive during the meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Besides that, it is also important that you know <\/span><a href=\"https:\/\/krisp.ai\/blog\/take-meeting-notes\/\"><span style=\"font-weight: 400;\">how to take meeting notes<\/span><\/a><span style=\"font-weight: 400;\"> for future reference.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">6. Manage breakout sessions<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">One of the most common <\/span><a href=\"https:\/\/krisp.ai\/blog\/zoom-tips\/\"><span style=\"font-weight: 400;\">Zoom meeting tips<\/span><\/a><span style=\"font-weight: 400;\"> is incorporating breakout rooms for smaller group discussions. Not only does this break the monotony of large meetings, but it also offers the participants a break and a chance to discuss in detail various issues.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">After the meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Hosting successful online or <\/span><a href=\"https:\/\/krisp.ai\/blog\/hybrid-meetings\/\"><span style=\"font-weight: 400;\">hybrid virtual meetings<\/span><\/a><span style=\"font-weight: 400;\"> doesn\u2019t just end with the main discussions. Whatever comes after the main session also matters greatly. Here are a few considerations after the meeting:\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">1. Summarize the meeting<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Go through the <\/span><a href=\"https:\/\/krisp.ai\/blog\/key-takeaways\/\"><span style=\"font-weight: 400;\">key meeting takeaways<\/span><\/a><span style=\"font-weight: 400;\"> and ensure everyone understands and is in sync with the discussions and decisions. This ensures that all participants are on the same page and that there aren\u2019t any misunderstandings.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">2. Assign the action items<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Do not leave the meeting without every relevant participant understanding their follow-up tasks. Ensure that you assign the action items to the relevant individuals, and you can even organize follow-up<\/span><a href=\"https:\/\/krisp.ai\/blog\/catch-up-meeting\/\"><span style=\"font-weight: 400;\"> catch-up meetings<\/span><\/a><span style=\"font-weight: 400;\"> to monitor or track the progress.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">3. Share the meeting summary or minutes<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Depending on the nature of your meeting, ensure to send out the notes or minutes in a meeting recap email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If it was more of a formal meeting, such as a board meeting, knowing <\/span><a href=\"https:\/\/krisp.ai\/blog\/how-to-take-meeting-minutes\/\"><span style=\"font-weight: 400;\">how to take meeting minutes<\/span><\/a><span style=\"font-weight: 400;\"> would be prudent. However, for casual team meetings, a quick follow-up recap to act as a reminder of the discussions would suffice.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also use advanced tools like Krisp\u2019s <\/span><a href=\"https:\/\/krisp.ai\/ai-meeting-assistant\/\"><span style=\"font-weight: 400;\">AI meeting assistant<\/span><\/a><span style=\"font-weight: 400;\"> to capture meeting notes and summaries, which you can easily share.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">4. Reflect and iterate\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">The virtual meeting landscape is an ever-evolving field, and there will always be newer trends to follow. This is why it is important to collect feedback regarding your previous meetings, identify the areas of improvement, and adjust to boost the productivity of your meetings.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Mastering Virtual Teamwork with Krisp: Elevate Online Meetings for Enhanced Collaboration<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Online meetings have become the cornerstone of effective communication and collaboration. Focusing on productivity, seamless collaboration, and enhanced communication is paramount for successful virtual teamwork.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As the need for effective remote team meetings grows, Krisp emerges as the ultimate solution to optimize your remote interactions.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Ensuring Comprehensive Meeting Transcriptions<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In the fast-paced nature of virtual discussions, details can easily slip through the cracks. Krisp eliminates this concern by transcribing every word spoken during the meeting. Accurate transcriptions eliminate misunderstandings, fostering clear communication among remote team members.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Krisp&#8217;s automatic <\/span><a href=\"https:\/\/krisp.ai\/meeting-transcription\/\"><span style=\"font-weight: 400;\">AI transcription<\/span><\/a><span style=\"font-weight: 400;\"> guarantees the most accurate and advanced meeting transcriptions in the industry. This ensures that no crucial detail goes unnoticed, empowering teams to fully grasp and act upon the key insights shared during the call.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Generating Seamless Meeting Notes\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is a no-brainer that juggling active participation and note-taking can be a daunting task during online meetings. Krisp takes this burden off your shoulders by automatically generating meeting notes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Krisp&#8217;s <\/span><a href=\"https:\/\/krisp.ai\/ai-meeting-note-taker\/\"><span style=\"font-weight: 400;\">AI meeting note taker<\/span><\/a><span style=\"font-weight: 400;\"> seamlessly generates meeting notes, allowing you to immerse yourself in the discussions without missing a beat.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can generate short and focused notes or dive into detailed summaries that capture key discussions, decisions, and action items. You can also share these notes effortlessly with your teammates after the call, ensuring everyone stays on the same page.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Elevate Your Online Meetings with Krisp<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">All top best practices for remote meetings of 2023 focus on increased productivity, enhanced communication, and inclusion. Having Krisp by your side can elevate your meetings, enabling you to focus on the most important aspects of your virtual gatherings.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Try Krisp for free and unlock the potential of seamless remote collaboration.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\"><\/p>\n<div class=\"text_center\">\n<div class=\"btn btn--primary\">\n        <a style=\"color:#FFF !important;\" href=\"https:\/\/account.krisp.ai\/sign-up\">Get Krisp for Free<\/a>\n    <\/div>\n<\/div>\n<p><\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">Frequently Asked Questions<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">How do I make my remote meeting more interactive?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Making remote meetings interactive requires planning. Incorporate icebreakers, polls, and Q&amp;A sessions to engage participants.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How can remote meeting etiquette be improved for better communication?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can start by setting clear ground rules, like muting when not speaking and maintaining eye contact with the camera. Moreover, you can advise participants to use professional backgrounds, dress appropriately, be punctual, and respect others&#8217; time.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">What tools can enhance remote meeting productivity?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Several tools can boost remote meeting productivity, including video conferencing platforms like Zoom and Microsoft Teams, collaboration tools like Slack, and transcription tools like Krisp.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Following remote meetings best practices have proven to be a necessity and no longer just a \u2018want.\u2019 Ever since the new work-from-home trend became popularized, especially after the COVID-19 pandemic, we have had a lot of experiences with online meetings.\u00a0 In most cases, we learn from these experiences to make the entire virtual meeting experience [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":10340,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"two_page_speed":[]},"categories":[443,314,57],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.2 (Yoast SEO v23.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>15 Remote Meetings Best Practices in 2023<\/title>\n<meta name=\"description\" content=\"Navigate the evolving landscape of virtual meetings with these remote meeting best practices of 2023 and elevate the outcome of your online gatherings.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/krisp.ai\/blog\/remote-meetings-best-practices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" 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