{"id":10173,"date":"2024-08-06T12:56:16","date_gmt":"2024-08-06T08:56:16","guid":{"rendered":"https:\/\/krisp.ai\/blog\/?p=10173"},"modified":"2025-05-27T15:28:49","modified_gmt":"2025-05-27T11:28:49","slug":"how-to-transcribe-teams-meeting","status":"publish","type":"post","link":"https:\/\/krisp.ai\/blog\/how-to-transcribe-teams-meeting\/","title":{"rendered":"How to Transcribe Microsoft Teams Meetings"},"content":{"rendered":"

37% of employee time is spent in meetings <\/span><\/i>– the National Statistics Council states. It is a considerable time for a person to focus on the details, isn\u2019t it? When spending so much time at a meeting, you will need transcriptions to revisit when a more detailed action plan needs to be set up.\u00a0<\/span><\/p>\n

By accurately capturing the spoken words, transcription not only ensures that no important detail is missed but also enhances overall productivity and focus during meetings. In this article, we will cover the details of how to transcribe MS Teams meetings and introduce Krisp’s innovative <\/span>AI Meeting Assistant,<\/span><\/a> which enhances the way Teams handle meeting notes and summaries.<\/span><\/p>\n

Transcribing Microsoft Teams Meetings<\/b><\/h2>\n

Transcription in Microsoft Teams meetings is invaluable for various purposes. It creates accessible records for those who can’t attend, serves as a reference for future decisions, and much more.\u00a0<\/span><\/p>\n

There are two main ways to transcribe a Teams meeting:\u00a0<\/span><\/p>\n

    \n
  1. Using Microsoft Teams’ built-in transcription feature\u00a0<\/span><\/li>\n
  2. Third-party solutions like Krisp.\u00a0<\/span><\/li>\n<\/ol>\n

    Krisp is known for its accuracy and additional features, having undergone rigorous <\/span>speech recognition testing<\/span><\/a> to ensure high accuracy. Before diving into the specifics of each method, let’s briefly compare the transcription features offered by Microsoft Teams and Krisp:<\/span><\/p>\n\n\n\n\n\n\n\n\n
    Feature<\/b><\/th>\nMicrosoft Teams<\/b><\/th>\nKrisp<\/b><\/th>\n<\/tr>\n<\/thead>\n
    Price<\/span><\/td>\nRequires Microsoft 365 subscription<\/span><\/td>\nFree<\/span><\/td>\n<\/tr>\n
    Accuracy<\/span><\/td>\nGood, but can vary depending on audio quality and accents<\/span><\/td>\nExcellent, with AI technology that adapts to accents and noise<\/span><\/td>\n<\/tr>\n
    Works with Any App<\/span><\/td>\nLimited to Microsoft Teams Desktop Version<\/span><\/td>\nYes, compatible with any video conferencing app<\/span><\/td>\n<\/tr>\n
    Additional Features<\/span><\/td>\nBasic; Speaker identification, real-time transcription<\/span><\/td>\nGenerating summaries, action items, noise cancellation, recording, and more<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    <\/p>\n

    \n
    \n Get Krisp for Free<\/a>\n <\/div>\n<\/div>\n

    <\/span><\/p>\n

    <\/h2>\n

    How to Transcribe Microsoft Teams Meetings on Teams?<\/b><\/h2>\n

    If you are using the Microsoft 365 subscription, you can easily transcribe your Teams meetings. Luckily, just like using other the <\/span>best meeting apps<\/span><\/a>, using Microsoft Teams meeting transcription service is pretty straightforward. <\/span><\/p>\n

    Enable Transcription for Microsoft Teams<\/span><\/h3>\n

    Transcribing Microsoft Teams meetings directly within the platform is straightforward and convenient. Here’s a step-by-step guide to help you get started:\u00a0<\/span><\/p>\n

      \n
    1. Start a meeting: <\/b>Begin by scheduling or starting a Microsoft Teams meeting as you normally would.<\/span><\/li>\n
    2. Access meeting controls: <\/b>Once the meeting has started, navigate to the meeting controls toolbar, typically located at the top or bottom of your screen, depending on your device.<\/span><\/li>\n
    3. Open <\/b>More Options<\/i><\/b>: <\/b>Click on the “More options” (three dots) button on the toolbar to open a dropdown menu with additional settings and features.<\/span><\/li>\n
    4. Start transcription: <\/b>\u00a0From the dropdown menu, select “Start transcription.” This will initiate the transcription process, and a notice will appear informing all participants that transcription is being recorded.<\/li>\n<\/ol>\n

      \"how<\/p>\n

      View and Save Transcripts in Microsoft Teams<\/span><\/h3>\n

      Once the meeting is over, the transcript is automatically saved in the meeting chat for all participants to view. To access the transcript:<\/span><\/p>\n

        \n
      1. Go to the meeting chat or details.<\/span><\/li>\n
      2. Click on the transcript file to open it.<\/span><\/li>\n
      3. You can download or share the transcript as needed.<\/span><\/li>\n<\/ol>\n

        While it is pretty straightforward to transcribe meetings on Teams, it is important to actively listen and <\/span>take meeting notes<\/span><\/a>, especially on important discussions, decisions, and action items. Doing so supplements the transcription, allowing you to add context to the final text.<\/span><\/p>\n

        If you\u2019re wondering <\/span>how to take meeting notes in Teams<\/span><\/a> effectively, remember to use the built-in note-taking features alongside the transcription for comprehensive meeting records.<\/span><\/p>\n

        Limitations of MS Teams Transcription Feature<\/span><\/h3>\n

        While the built-in transcription feature of Microsoft Teams is convenient, it has its limitations:<\/span><\/p>\n